Manager of Faculty Affairs & Records
California College of the Arts
Under the direct supervision of the Senior Manager of Faculty Affairs and Records, the Faculty Affairs and Records Manager performs a wide range of duties in support of the Academic Affairs office including project management and research assignments. The Manager of Faculty Affairs & Records drives the systems and processes that address the growth, promotion, and professional development of faculty across the college and provides support and mentorship to individual faculty and academic leadership through these processes. This position is also a strategic partner in analyzing and reviewing the functionality of our current policies and procedures as defined by our faculty handbook, and in tracking and analyzing faculty data.
Promotion and Tenure Reviews
- Oversee review process for approx. 80 ranked and unranked faculty per year
- Manage all communications for various constituents regarding eligibility, requirements, scheduling, and outcomes; assist Provost in drafting promotion and tenure letters
- Manage collection and distribution of application materials, including candidate resources, course evaluations, and letters of support
- Provide guidance to faculty candidates in preparing their application materials
- Schedule all annual reviews, serve as administrative support to review committee, and facilitate the collection and organization of their minutes and recommendations for Provost
- Provide Senior Manager with review results and data to support annual faculty salaries budgeting process
- Create tools and resources for documenting faculty service and college-wide service opportunities as they relate to the promotion review process
- Provide administrative support to Appointment, Promotion, and Tenure Committee, scheduling meetings, creating purchase orders, coordinating regular review and revision of faculty handbook
- Track & document appointment timelines as related to promotion, sabbatical, renewal, and contracting processes
- Assist Provost in drafting appointment letters, and in identifying eligible faculty annually for participation on various faculty leadership committees
- Tracks eligibility, applications, awards, and follow-up activities including lectures, exhibitions, sabbatical reports, etc.
- Manages all related communications, application process, review and awards, and sabbatical completion processes
- Document and organize application materials, processes, and outcomes
Faculty Records Administration
- Create and maintain faculty records on a variety of platforms, manage timely communication and distribution of record components to appropriate constituents
- Create, maintain, and share tools and resources for tracking the promotion, sabbatical, appointment etc. timelines for approximately 650 faculty
- Establish process and tools for tracking and analyzing efficacy and results of faculty coordinatorship positions
- Develops and implements new methods of documenting faculty service, creates and maintains resources for connecting faculty with service opportunities
- Assists with hiring process, onboarding, and faculty contracting
- Provides administrative support to other faculty governance or ad hoc committees
- Organizes and coordinates the drafting, publication, and application process of ranked faculty searches, acts as liaison between academic divisions and HR
- Assists Associate Provost with paired mentorship program for new ranked faculty hires
- Manages course evaluation process, partners with Institutional Research in utilizing evaluation data
- Communicates deadlines and expectations to chairs and deans regarding all matters related to promotion, tenure review, sabbaticals, appointment, and renewal for all faculty in their program or division
- Performs other duties as needed
For full application instructions and position description, click here
As an educational and cultural institution, California College of the Arts has a responsibility to provide access and opportunities for all people, with special attention to supporting groups historically underrepresented in higher education.
We believe that a culturally diverse campus is integral to academic excellence, and our student, faculty, staff, and trustee bodies should reflect the diverse world in which we live, with attention to race, ethnicity, religious creed, national origin, age, sex, sexual orientation, gender identity or expression, and ability.
California College of the Arts is an equal opportunity employer and encourages applications from individuals who will contribute to its diversity.
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