Description The Office of Alumni Relations (OAR), in collaboration with the Tufts University Alumni Association, strives to build lifelong relationships with the students and alumni of Tufts University. This is accomplished through extensive programming initiatives both on campus and in cities and regions in the United States and targeted international cities. The Alumni Chapter Programs area manages the volunteers and programmatic efforts of 25 shared interest group chapters, 40 domestic chapters and 25 international chapters. Lifelong education and civic engagement are key programming themes. The Assistant Director of the Office of Alumni Relations, Regional Programs will facilitate the engagement of a diverse base of alumni, parents of current students and friends outside the Greater Boston area, primarily focused on the Western US, in existing and new regional program activities. S/he will manage a portfolio of 16 - 20 existing domestic and international (Vancouver) regional chapters and will have the primary responsibilities of program management, event planning, marketing facilitation and evaluation. Key events will include, but are not limited to, events featuring faculty and staff including the Provost, President, and Deans. In addition to events occurring in the Assistant Director's regions support is also required for major events in other areas including, both PT Barnum Awards and and campaign events and specialty themed events such as Fur and Feathers, To Your Health, Food for Thought and Authors Series programs. The Assistant Director is also responsible for volunteer management for his/her chapters including management of steering committees and recruitment and training of alumni. This includes the cultivation of steering committees in new geographic areas with high concentrations of alumni as well as emphasis on the Volunteer Leadership Summit. The Assistant Director will partner with the Regional Programming Committee (RPC) on Regional strategy and volunteer support mechanisms. Develop and maintain strong competency with the Alumni and Donor Information Management System for volunteer management with the goal of maintaining strong and timely communications and tracking mechanisms for OAR and all other Division departments. Support regional programs sponsored/co-sponsored by other University departments, such as Admissions, Career Services, University Development, Office of the President, etc. to build strong campus partnerships. Under advisement from the Senior Associate Director, Domestic and International Programs, work with University faculty and administration to choose speakers to represent the University at alumni events.
Organization: UA - Alumni Relations
Employee Status: Regular
Qualifications Basic Requirements:
3 - 5 years in alumni relations, volunteer management or constituent relations or related experience in a similar field.
Bachelor's Degree required.
Must have valid MA Driver's License.
Must have proficiency in MS Word, Excel, Powerpoint, Internet Search Tools, and use of complex / relational databases such as Advance or Access.
Regular travel is required (domestic travel may be 2-7 days per month; international travel as requested).
Must be able to demonstrate flexibility and the ability and willingness to work evening and/or weekend hours weekly.
Ability to manage multiple projects simultaneously.
Demonstrated ability to work under stringent deadlines is required.
Ability to interact with a broad range of people.
Must be able to work independently.
Excellent oral and written communication skills are essential as is the ability to manage multiple projects simultaneously. Preferred Qualifications:
Master's degree preferred.
Demonstrated knowledge of volunteer management in higher education or a non-profit setting.
Experience working with diverse constituencies preferred.
Show an in-depth understanding of strong customer service and public relations principles.
Some experience in some type of volunteer organization as a volunteer leader is desirable. Special Work Schedule Requirements: Must have willingness to travel with some frequency (2-7 days per month including some consecutive weekdays). Weekly nights and/or weekends required in order to satisfy responsibilities including, but not limited to, event staffing and volunteer steering committee meetings. Must be flexible to accommodate time differences. Tufts University is an AA/EO employer and actively seeks candidates from diverse backgrounds. Please see the Tufts University non-discrimination statement.