| The Procure to Pay Manager is responsible for optimizing processes and efficiencies throughout the end to end procure to pay cycle at Harvard University. Through developing a robust understanding of the activities associated with impacted business functions, the Procure to Pay Manager will streamline existing and/or develop new processes and policies. The Procure to Pay Manager will participate in the development of system roadmaps in support of functional areas and work closely with the IT groups to ensure optimal utilization of systems. The manager will also play a critical role in the selection, design and implementation of a new end to end solution, as well as any other enabling technologies to support the Accounts Payable and Strategic Procurement teams, as well as the Harvard community in general.|
Duties & Responsibilities:
This position will report to the Associate Director of Disbursements and oversee a group of approximately seven to ten staff members
Develop a robust understanding of the activities associated with impacted business functions and recommend, implement and streamline existing and/or develop new processes and policies.
Ensure all key transactional metrics are established to oversee data management and its accuracy, as well as identify opportunities to improve work processes, enhance quality, productivity, and service levels.
Responsible for the day-to-day operations, supervision and professional growth and development of staff and services, and the establishment and implementation of policies and procedures for the efficient management of the work streams.
The manager will play a critical role in the selection, design and implementation of a new end to end solution.
The Manager will also have oversight of existing systems and enabling technologies utilized in the department and throughout the University such as the Contract Management and Spend Analytics tools.
This position will ensure that we promote and execute a program of compliance, data integrity and quality assurance for the operational functions which include: vendor set-up and maintenance (over 31,000 transactions / year) and data analytics; and in creating and maintaining a best practice department which cultivates an environment and culture of continuous improvement.
This position will work closely and align with the Accounts Payable Operations Manager and Strategic Procurement and will routinely communicate with respective constituencies (internally and externally).
The successful incumbent will lead the implementation of business process changes and electronic commerce system solutions (such as contract management, supplier portals, sourcing, requisitioning, etc.) through managing cross-functional teams from across Procurement, Accounts Payable, the Schools, and IT.
Please note: Harvard University requires pre-employment reference and background screening.
Harvard University is unable to provide work authorization and/or visa sponsorship.
This position has a 90-day orientation and review period.
Harvard offers an outstanding benefits package including:
Time Off: 3 - 4 weeks paid vacation, paid holiday break, 12 paid sick days, 11.5 paid holidays, and 3 paid personal days per year.
Medical/Dental/Vision: We offer a variety of excellent medical plans, dental & vision plans, all coverage begins as of your start date.
Retirement: University-funded retirement plan with full vesting after 3 years of service.
Tuition Assistance Program: Competitive tuition assistance program, $40 per class at the Harvard Extension School and discounted options through participating Harvard grad schools.
Transportation: Harvard offers a 50% discounted MBTA pass as well as additional options to assist employees in their daily commute.
Wellness options: Harvard offers programs and classes at little or no cost, including stress management, massages, nutrition, meditation and complimentary health services.
Harvard access to athletic facilities, libraries, campus events and many discounts throughout metro Boston.
More about Financial Administration Department: http://finance.harvard.edu/home
Harvard's Financial Administration Department (FAD) is dedicated to supporting the teaching and research missions of Harvard University by providing outstanding financial services to the Harvard community; by providing support, guidance and consultation; by working to ensure compliance with University and federal guidelines; by mitigating risk; and by promoting the financial health of the University.
FAD is responsible for oversight of the University's finances, including efficient and accurate transaction processing, financial reporting, budgeting and financial planning, cash and debt management, internal audit services, risk management and sponsored program administration, and administrative systems services.
The department, led by the Vice President for Finance (VPF), is comprised of eight reporting units:
Financial Systems Solutions
Office of the Controller
Office of Finance and Administration
Office of Financial Strategy and Planning
Office for Sponsored Programs
Office of Treasury Management
Risk Management and Audit Services
To consistently deliver high-quality, innovative service and leadership in financial planning, analysis, operations and compliance, in support of Harvard's teaching and research objectives.
We aspire to provide the Harvard community with outstanding financial services to enable the dissemination of knowledge and the advancement of intellectual discovery. We commit to steward the University's assets efficiently, such that resources are assured for current and future generations of faculty and students.
Salary Grade: 059
Union: 00 - Non Union, Exempt or Temporary