International Student and Scholar Services (ISSS) facilitates the entry, success, and retention of approximately 3000 international students and 750 international scholars. ISSS advocates on behalf of international students and scholars both within the university and to federal regulatory agencies to ensure that they are afforded every opportunity to complete their educational, research, and/or professional objectives. ISSS provides educational, social, and cultural programs that foster the integration and success of the international population on campus and in the local community and promote a greater understanding and appreciation for all cultures. As a key member of the ISSS team, the SEVIS Coordinator has primary responsibility for compliance with federal laws, regulations, and policies regarding monitoring and reporting for international students and scholars on F-1 and J-1 visas. The SEVIS Coordinator oversees the regulatory reporting using a variety of complex databases including but not limited to: Ellucian’s International Student and Scholar Management (ISSM) or Sunapsis, the federal government’s Student and Exchange Visitor Information System (SEVIS), PeopleSoft’s Campus Solutions, and Human Capital Management (HCM). The SEVIS Coordinator monitors and evaluates extracted data and ensures both SEVIS periodic and event-based reporting requirements are met. In addition, the SEVIS Specialist directly advises and prepares documents for international students and scholars in regards to U.S. immigration matters and provides advice, assistance and/or resources regarding academic, housing, financial, cultural adjustment, social, career, research, and other related matters.
What your key responsibilities will be:
- Oversee daily and weekly information Campus Solutions/HCM extract.
- Submit all required reportable information to SEVIS in a timely manner to ensure the campus remains in compliance to maintain the ability to continue to admit international students and scholars in F-1 and J-1 non-immigrant visa status.
- Serve as the point person for all SEVIS and ISSM (or Sunapsis) program updates.
- Monitor and confirm all database systems are working properly in order to meet federal SEVIS compliance responsibilities and ensure that data in databases is accurate.
- Serve as the point person for the campus and the University of Colorado System ISSM (as of 2018 Sunapsis) team including taking the lead for campus on all ISSM (or Sunapsis) and SEVIS updates, upgrades, testing, and troubleshooting problems.
- Provide trainings and procedural updates to staff when necessary.
- Work as the point person between ISSS and International Admissions to ensure smooth transfer of SEVIS records and assist with any SEVIS/ISSM/Sunapsis, immigration and regulatory questions that may arise.
- Oversee the semester mass registration events.
- Shorten all SEVIS F-1 and J-1 programs upon graduation.
- Monitor all enrollment on a daily basis to ensure full-time enrollment compliance.
- Contact international students and scholars when necessary to mitigate immigration problems and to avoid termination of their SEVIS records when possible.
- Work with ISSS staff to attend to all SEVIS alerts on a weekly basis.
- Monitor the SEVIS database in particular the alerts to confirm data integrity and act as the ISSS team point person for data fixes and correction requests for system errors.
- Make sure all SEVIS change of level and matriculation processes meet SEVIS compliance requirements.
Advising, Visa Document Preparation, and Reporting
- Advise and educate international students, international scholars (including short-term visitors, postdoctoral fellows, academic and research faculty, and staff), and academic and functional units on U.S. immigration rules and related institutional policies.
- Provide direct, comprehensive advising to international students and scholars in regards to complex issues not only related to immigration, but also related academic, logistical, financial, health, travel, and career development issues.
- Assist students and scholars in adjusting to life at the university and in the U.S. including advising on campus academic and personal support resources, clubs and organizations on campus, on and off campus employment, applications for Social Security Numbers, state driver’s licenses, etc.
- Research, interpret, and apply federal and institutional rules and policies to the specific situations of international students in F-1 or J-1 non-immigrant status and international scholars in J-1, H-1B, E-3, TN, or O-1 status.
- Serve as official liaison to federal government agencies as a Designated School Official (DSO) and Alternate Responsible Officer (ARO), ensuring compliance with immigration regulations.
- Authorize immigration benefits for international students and scholars in the SEVIS federal database.
- Monitor, report, and submit required information and documentation to federal governmental agencies via SEVIS and ISSM.
Advocacy and Outreach
- Advocate for international students and scholars on campus as appropriate.
- Provide training and guidance to campus constituents as needed to support international students and scholars, facilitate campus integration, and ensure positive interactions.
- Develop, plan, and conduct workshops delivered in person or via other methods to educate on current U.S. immigration regulations and compliance as well as matters integral to the success of international students and scholars on campus such as but not limited to intercultural differences.
- Develop and maintain relationships with schools and colleges regarding the immigration requirements for their international students, faculty, staff, scholars and exchange visitors.
- Act as a liaison for international students and scholars with the Bursar’s Office, Office of the Registrar’s, Office of Human Resources, and other units on campus as needed.
Administrative and Other
- Assist with projects within the ISSS office to enhance efficiency and customer service, (i.e. website revisions, development of internal processes and communications such as handouts and forms, creating and giving presentations to campus community, social media updates).
- Participate in weekly case management meetings, ISSS team meetings, new international student orientation, etc.
- Engage in professional development and compliance training opportunities.
- Train, assign work and supervise student worker(s).
- Other duties as assigned.
What you should know:
- Must have the ability to work evenings and weekends outside of the normal 40-hour per week. Given that this is an exempt position under the FLSA, compensatory pay will not be awarded and any administrative leave/time off is discretionary for hours worked above 40 hours per workweek.
- Position involves limited daily supervision. The successful employee must be able to manage time independently and prioritize effectively.
What we can offer:
The University of Colorado offers excellent benefits, including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder.
Be collaborative. Be engaged. Be respectful. Be Boulder.