Under the general direction of the Vice President for Student Affairs, the Director of Financial Aid is responsible for the development, direction, supervision, compliance and evaluation of the college-wide financial aid programs. These programs include Pell Grants (Pell), Direct Subsidized and Unsubsidized Loans, Direct PLUS Loans, Federal Supplemental Educational Opportunity Grant (FSEOG), Federal Work Study (FWS), and Ohio College Opportunity Grant (3rd term OCOG). Additional financial assistance programs managed include, but are not limited to, Alternative Loan programs, Horizon Grant, Gateway Grant, Jefferson County Academic Scholarship, War Orphans Scholarship, Ohio Academic Scholarship, Ohio National Guard Scholarship, and NEALP.
The Director of Financial Aid also acts as the Chief Title IV Compliance Officer for the institution. The Director of Financial Aid will provide research and analysis of existing federal and state laws and regulations to align practices with compliance.
SALARY RANGE: $50,215 - $62,879
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Provides overall leadership, evaluation and strategic vision of the college’s financial aid office.
- Establishes college-wide financial assistance policies and procedures and ensures uniform adherence to college policy.
- Responsible for planning, coordinating and implementing operating procedures for the financial aid programs. Responsible for maintaining the integrity of the financial aid system as well as participating in the implementation process for new technology.
- Responsible for managing/developing default management initiatives and implementing intervention strategies.
- Responsible for monitoring the Information for Financial Aid Professionals (IFAP) web site for new and changing regulations on at least a weekly basis.
- Responsible for researching, interpreting, and making recommendations regarding current federal and state regulations pertaining to financial aid. Responsible for the management of all financial aid revenue awarded to the college.
- Responsible for monitoring student eligibility for financial aid, as well as monitors the delivery of financial aid monies and ensures appropriate amounts are awarded to students. Maintains financial aid records in compliance with law and appropriate auditing practices.
- Maintains and updates system parameters and rules to ensure proper administration of all financial aid programs, including student applications, award decisions, disbursement of funds and reporting.
- Maintains and coordinates with technology services the maintenance of computer systems involved in processing financial aid, as well as remain informed about new technology being introduced.
- Monitors and coordinates compliance functions in relation to all federal, state and institutional laws, regulations and rules. Essential functions include: ongoing development and maintenance of the policies and procedures manual, audit reporting and monitoring to include development and implementation of processes, procedures and reports to monitor compliance.
- Hires, supervises and evaluates all student financial services personnel to ensure the effective operation of financial assistance programs throughout the college.
- Acts as Destination Point Administrator for the college. This involves setting up all new users for access (user names and passwords) on the various government systems such as NSLDS. COD, CPS Online and e-Campus Based systems.
- Responsible for preparing and submitting the college’s annual FISAP (Fiscal Operations and Application to Participate) Report.
- Responsible for preparing and submitting the college/s Financial Aid portion of the annual IPEDS report.
- Responsible for applying to the federal and state granting agencies for funding renewal for financial aid programs.
- Coordinates internal and external audits and resolves audit findings.
- Serves on various committees as needed.
- Prepares reports and makes presentations to College Council, President’s Cabinet and Board of Trustees, as needed.
- Maintains a close working relationship with the EGCC Foundation to carry out the financial assistance and scholarship programs for students.
- Administers and conducts ongoing reviews and reconciliation of all federal financial aid programs and any other sources of student assistance.
- Oversees the Return of Title IV funds process and workflow, identifies opportunities for operational effectiveness and continuous improvement.
- Develops and presents staff training modules/sessions for new and current staff to stay abreast of changes to federal and state guidance and regulations.
- Participates with all college departments in problem solving issues regarding financial aid.
- Responsible for the coordination of the college’s scholarship programs in conjunction with the Dean of Enrollment Management/Registrar. Communicates to students and parents, as well as potential students and parents, information regarding financial and scholarship programs available.
- Maintains strong relationships with other campus partners, e.g., Director of Admissions, Department Deans, Registrar’s Office, and Executive Director of Finance, Director of Student Billing and Institutional Research to ensure compliance.
- Responsible for planning, which includes short and long-term plans that support the college’s mission as well as meets all state and federal requirements. Prepares divisional budget that supports the college’s strategic plan.
- Represents the college at local, regional, state and national levels for financial aid matters.