| Location: Binghamton, NY Category: Professional Posted On: Wed Feb 22 2017 Job Description: |
Budget Title: Senior Staff Assistant (SL-3)
Salary: up to $45,000
One function of the Office of International Education and Global Initiatives (IEGI) is to administer Binghamton University's international exchange and education abroad programs. Education abroad advising and coordination of arrangements are provided to students who utilize SUNY and non-SUNY study abroad programs. Binghamton University proudly offers students a diverse set of over fifty Binghamton University sponsored education abroad programs; and students have access to over one thousand programs total through the SUNY study abroad consortium system. IEGI, part of the Division of Academic Affairs, also offers leadership for and program administration of other international education projects and partnerships for the entire University community.
The Education Abroad Advisor provides professional-level administrative, technical, and programmatic support to the functions carried out by the IEGI. The designated responsibilities are to be performed with attention to accuracy, clear and courteous communication with IEGI constituencies, and the efficiency required in a public university environment. Energetic enthusiasm for education abroad is important for the promotion and outreach functions of this position. The incumbent must maintain excellent working relationships with faculty, education abroad directors and advisors, counterparts in other institutions in the U.S. and abroad, Binghamton campus offices, colleagues within IEGI, and with the IEGI student and parent clientele.
The Education Abroad Advisor will manage a portfolio of approximately 12-15 Binghamton Education Abroad programs. For the assigned portfolio of education abroad programs, the Education Abroad Advisor will coordinate program arrangements with partner institutions or host organizations, advertise and promote these opportunities to students, recruit students, administer the application process and coordinate the process of participant selection, make arrangements for each group on-site, prepare program budgets for students, conduct pre departure orientations, organize group flights, provide financial information to the IEGI financial officer, and solve problems when they arise. An important part of this work is to update and maintain an emergency response plan for each program and to be sure the programs are operated with up-to-date safety procedures, with consultation and guidance from the Associate Director for Partnership Development. When funding permits, the Education Abroad Advisor may conduct site visits to review programs and gather up-to-date information about program partners and the local environment in which students study and live. The Education Abroad Advisor also brings any problems encountered during the implementation of responsibilities to the attention of their supervisor (the Associate Director for Education Abroad) and makes recommendations to the supervisor to strengthen the programs.
The final portfolio of programs to be managed by this position will depend on the unique background the individual brings to the position; and the number of programs assigned depends on the enrollment size and level of administrative complexity of the program. The program assignments for the incumbent may vary over time in accordance with office needs. The incumbent will also periodically assist the Associate Director for Education Abroad with administrative management components of other programs.
General education abroad advising and marketing
The Education Abroad Advisor is required to gain broad knowledge of Binghamton, SUNY, and non-SUNY education abroad programs and the policies that govern undergraduate education abroad participation at Binghamton University in order to effectively advise students. This position is also responsible for assisting in general promotion and publicity efforts for education abroad as required. Conducting general program, country-specific, and topical information sessions and other presentations is a regular duty of this position. The Education Abroad Advisor also takes turns with other professional staff responding to requests for classroom presentations, evening programs with Residential Hall staff and for "tabling" events or university wide open houses; and is also available for walk in advising according to a schedule each week and advises students in half-hour individual advising appointments.
This Education Abroad Advisor position will specifically be required to manage outreach programming to Binghamton University student returnees of education abroad. The advisor will coordinate a minimum of two major events per year to engage education abroad alumni with IEGI and promote the various ways that they may remain involved with our office and the marketing of education abroad programs. Finally, marketing and program management work will also entail regular updates of information to an enrollment management program, Terra Dotta, and will also involve responsibility for updating and developing parts of the IEGI website.
A bachelor's degree is required as is prior administrative experience and the experience of living or studying in another country. Excellent organizational, computer, and oral and written communication skills are required. Experience and a strong aptitude with technology and software application is also required. Additional education, foreign language ability, significant previous administrative or teaching experience, experience in a higher education setting, graphic design and desktop publishing are all highly desirable. Must be available for occasional international travel.