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The UW's School of Medicine has an outstanding opportunity for a Rural Programs Program Coordinator.
The Program Coordinator will provide coordination and administration of the School of Medicine Rural/Underserved Opportunities Program (RUOP) and Targeted Rural Underserved Track (TRUST) within the UWSOM Office of Rural Programs. The Program Coordinator serves an important customer service role and facilitates critical communication between the RUOP and TRUST faculty, placement coordinators, WWAMI (Washington, Wyoming, Alaska, Montana, Idaho) Deans, Academic Affairs staff, Curriculum office and the six foundation phase teaching sites located in Seattle, eastern Washington, Wyoming, Alaska, Montana and Idaho UW SoM clinical faculty and staff throughout the WWAMI region.
Assists Rural Programs faculty, education specialists and staff with development and revision of curricular content. Initiates implementation of procedures and timelines.
Coordinates the activities of participating agencies, departments, schools, and individuals to accomplish goals. Confers regularly with all participants through telephone calls, e-mail, meetings, correspondence, webinars, and site visits.
Coordinates and maintains the production, distribution and storage of program materials. Independently composes correspondence, meeting agendas and minutes and design forms, tables, etc. Assists education specialists and faculty with the development and distribution of reports, documents, newsletters and presentations.
Monitors/troubleshoots web-based online student educational activities. Monitors student, physician, and program progress, and troubleshoots problems. Independently researches questions and provides feedback or recommends alternative courses of action.
Acts as key contact person to students, Office of Rural Programs faculty and staff, interdepartmental groups, and contacts outside the University regarding program content and activities, policies, requirements, timelines, scheduling and procedures and changes therein.
Organizes meetings, workshops, webinars, orientation and debriefing sessions: contacts all participants, prepares and distributes agenda and other meeting materials and records, and distributes meeting proceedings. May involve procurement of meeting facilities, computer, projector, camera and other audiovisual equipment, teleconferencing equipment, supplies and catering services. Basic knowledge of connecting/operating equipment. Makes arrangements for special activities of the programs. Attends meetings for input and information and may also give informational presentations.
Promotes programs on campus and with outside organizations. Creates and manages all marketing information, including brochures, posters, Powerpoint presentations, etc. Manages Listservs. Creates and maintains program, student, faculty, practice and community files/databases.
Updates content and maintenance of programs web sites. Works with education specialist and faculty regarding the accuracy and readability of the content.
Responsible for administering web-based evaluations related to RUOP and TRUST including questionnaires/surveys, tracking, databases, etc.
Assists Administrative Specialist with program budgets and grant reports. Processes purchase requisitions, stores orders and travel arrangements/reimbursements. Initiates paperwork for new faculty appointments with UWSOM HR staff.
Shares with other office staff general office responsibilities: answers telephones, greets office visitors, procures supplies, reserves conference room facilities, camera, computers and projectors, retrieves and distributes mail, and maintains office facilities.
Provides general office work for Rural Programs, e.g., maintaining calendars, travel reimbursement, faxing, copying, preparation of manuscripts, curriculum vitae, etc.
Cross trains responsibilities with other course and program staff.
Other duties as assigned.
High school graduation or equivalent AND two years of increasingly responsible clerical experience in an academic setting or equivalent education/experience.
Computer skills including familiarity with Microsoft Office products such as Word, Excel, and PowerPoint.
Proficiency with Microsoft Outlook email and calendar functions.
Dependable, independent and flexible.
Effective communication skillsoral, written, online.
Well-developed organizational abilities and ability to multi-task and perform competently under pressure.
Experience with event planning
Must be outgoing, empathic, and able to interact well with other people on an individual basis and as part of a team.
Adjusted work schedule to coordinate evening and weekend education programs (minimal).
Occasional travel in the WWAMI region
Experience coordinating and administrating a higher education/university program or course in an academic setting.
Experience with UW Catalyst Web Tools such as Collect It, WebQ; Canvas; Ariba; and UW SoM registration database, E*Value.