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The Michael G. Foster School of Business has an outstanding opportunity for a Assistant Director. The successful candidate will be a highly skilled, self-starter who is detail-oriented and excels at working independently while performing the following duties:
Strategic Planning, Analysis and Reporting:
Conduct analyses and modeling involving fiscal/budget data; develop long-term planning documents in support of strategic goals.
Develop, modify, and maintain reporting systems for Foster budgets, reporting financial data, including projections, to all departments and units.
Develop recommendations for the most cost-effective and appropriate use and allocation of resources.
Prepare customized reports for the senior management team to summarize and analyze complex fiscal data relating to budget, in addition to salary distributions, compensation evaluations, employment history, payroll verification, and statistics to assist with long range planning.
Act as a primary configuration and administration expert for payroll and time/absence functionality, providing strategic systems/process guidance to the school.
Administer and direct the implementation and future state processes of the HR/P program for the Foster School. Identify change processes, work with Foster Readiness leads and key school stakeholders to make changes as necessary to facilitate a smooth transition of the new system. Administer and Readiness Leads and staff involvement and action as needed.
Perform a variety of complex fiscal administrative functions, such as: oversight of over 600 budgets, monitor monthly consolidated budget reports and investigate projected deficits with the intent to avoid actual deficits; process transfer of expenditures and closure of budgets that have ended; new budgets and allocate appropriate funds, review summer quarter budget for accuracy.
Manage the Foster state budget allocation in BGT: work with the Office
Planning and Budgeting in preparing and submitting budget revisions.
Troubleshoot all related issues that cannot be resolved by staff; act as a liaison when necessary between other units, external vendors, Purchasing, and Accounts Payable.
Work with Foster School of Business chairs, administrators, managers, and other leaders in organizational development and restructuring efforts, as requested, within departments, centers, and programs in alignment with their goals.
Oversee and manage all visa needs for Faculty within the Foster Business School acting as the liaison between the academic departments and International Scholars Operations.
Oversee payroll, leave management and reporting for all employees in
. This includes, review and approval of bi-monthly payroll, ensure that payroll and leave records meets all standards, rules and regulations and the college is in compliance with the university. Develop and administer payroll best practices, guidelines, and procedures to ensure appropriate updates, extensions and payroll distributions.
Develop, review and implement guidelines, policies, and procedures for internal controls and review/audit of fiscal operations as well as HR and AHR practices; identifying and adapting best practices from other UW offices and
Oversee, develop and manage Foster Compliance Audit Dashboard.
Serve as Dean's level budget reconciler: review accuracy of BARs, initiate appropriate internal controls and audit trails to assure proper and appropriate charges to budgets.
Develop and monitor procedures for budget reconciliation and managing expenditure files. Analyze transactions against source documents and initiate corrective action, if necessary, through notification of appropriate individuals and preparation for appropriate correcting documents (JVs, RTEs,RSTs).
Manage records retention for the Foster Business School. Ensure compliance of records retention with federal, state and University policies.
Troubleshoot, interpret and develop documents required by Academic Human Resources for the college.
Process Improvement & Staff Development:
Review the Office of the Dean operations, seek efficiencies, and improvements.
Research, develop and recommend to senior management, tools which provide necessary guidance and resolution to identified problems.
Administer the implementation and training for the Foster School of the HR/P program including identification of process changes, communication to school about necessary timelines and actionable items, coordination with
Readiness Leads and staff on involvement and action needed.
Develop, administer and lead HR trainings and relevant materials designed to assist senior leadership.
Train department and unit staff in financial processes; serve as a resource for financial related activities including external vendors, Purchasing, and Accounts Payable.
Perform all other duties as required to support the Foster Business School.
For detailed information on Benefits for this position click here.
| Bachelor's Degree in Accounting, Finance, Human Resources, Business or related field |
4-5 years demonstrated experience in business planning/financial analyses in a major academic institution, including experience in human resources with an emphasis on strategic planning and organizational development.
Prior experience with complex budgeting, fiscal monitors and controls; operations and financial management.
Skilled in the use of UW systems and financial tools, such as BGT, Excel, MyFD, PAS, E-procurement, OPUS, Procard, EDW.
Equivalent education/experience will substitute for all minimum qualifications except where there are legal requirements such as license/certification/registration.