Rutgers, the State University of New Jersey with the department of Physics and Astronomy is seeking an Administrative Assistant. Reports to the Senior Department Administrator Supervisor.
Performs administrative services; addresses and resolves problems, including visa issues.
Prepares personnel documents in appointing and reappointing postdocs and visitors, including changes in visa status.
Assists in all faculty hiring processes assembling information and processing paper work necessary for faculty hiring, evaluation, appointment, reappointment, and promotions, handles confidential documents.
Assists in the preparation of various department reports.
Serves as a point of contact for outside individuals seeking information on the department.
Organizes all facets of the tasks for the department's seminars, conferences, workshops, and invited distinguished visitors.
Home Location Campus: Busch (RU-New Brunswick)
Five years working experience in an academic environment and/or experience that demonstrates knowledge and understanding of office administration.
Knowledge and experience of social media platforms, SciQuest, LaTeX, HCM PeopleSoft payroll, SAS Personnel Web-Based Appointment Information and Request Portal, Center for Global Services, Access Control Coordinator Database preferred.
Required Knowledge, Skills, and Abilities:
Must possess good interpersonal skills, strong computer skills (including Microsoft Office) and the ability to work effectively in a hectic environment of multiple concurrent tasks.
Strong oral and written communication skills.
Must be organized and able to take initiative with minimal supervision.
Department: SAS - Physics & Astronomy
May require use of personal vehicle for university business.
Rutgers, The State University of New Jersey, is a leading national public research university and the state's preeminent, comprehensive public institution of higher education. Rutgers is dedicated to teaching that meets the highest standards of excellence; to conducting research that breaks new ground; and to turning knowledge into solutions for local, national, and global communities. As it was ...at our founding in 1766, the heart of our mission is preparing students to become productive members of society and good citizens of the world. Rutgers teaches across the full educational spectrum: preschool to precollege; undergraduate to graduate and postdoctoral; and continuing education for professional and personal advancement. Rutgers is New Jersey's land-grant institution and one of the nation's foremost research universities, and as such, we educate, make discoveries, serve as an engine of economic growth, and generate ideas for improving people's lives.