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The UW's School of Medicine has an outstanding opportunity for a Curriculum Manager.
The Program Operations Specialist Curriculum Manager serves as the chief administrative manager for the curriculum for the School of Medicine and reports directly to the Director for Curriculum. The Program Operations Specialist- Curriculum Manager for the School of Medicine will supervise, maintain and coordinate SoM curricular records, degree requirements, time schedule, course fees, and non-clinical electives as they relate to SoM courses across the five WWAMI (Washington, Wyoming, Alaska, Montana and Idaho) states. This position also manages the required four year Ecology of Health and Medicine course and oversees the medical student research including the Independent Investigative Inquiry student program, the Medical Student Research Training Program, and the Western Student Medical Research Forum program (WSMRF). Supervises two professional level staff who act as Foundations Phase project managers and three classified staff who coordinate Primary Care Practicum clinical training experience, SoM teaching classrooms and lecture halls, Foundation phase examination proctoring and the Medical Student Research Training Program. The Manager position provides critical communication between the Curriculum Office and the Office of Academic Affairs, the University of Washington Curriculum and Registrar Office, the seven first-year teaching sites, and the School's staff and faculty throughout the WWAMI region.
Management and Administration of SoM Curriculum
Act as SoM Time Schedule advisor for SoM Academic Affairs units and SoM departments. Work with five partner universities to establish curriculum set up for WWAMI region.
Audit the SoM Medical Science courses in the Time Schedule quarterly to guarantee accurate course coding and coordinate the linkage between time schedule release dates, registration dates and financial aid.
Manage assignment of course fees for all SoM existing courses. Advise SoM staff on process to manage fees to include revising and initiating new course fees.
Manage SoM graduation requirements to include filing adjustments and work closely with Director of Curriculum and Registrar team on graduation requirement reporting.
Manage and collaborate with Clinical Curriculum Operations Specialist and SOM Registrar to build UW DARS (Degree Audit Reporting System) for SoM.
Work closely with SoM Registration team, SoM Financial Aid Officer and UW Registrar and Director of Curriculum to initiate new tuition generating programs, and combined and concurrent degree programs and courses.
Manage non clinical electives for SoM to include advising SoM Academic Affairs and departments on student course schedule to determine timing of non-clinical offerings. Advise WWAMI sites on registration process for non-clinical electives.
Manage new course applications for SoM. Work with faculty to write new course applications and syllabi. Follow UW guidelines to submit course applications and advise staff and faculty on application process, timeline and deadlines.
Troubleshoot and resolves problems, complaints and issues with SoM Health Science T-Wing teaching classrooms and lecture halls as needed.
Works with Health Science Academic Services and Facilities to establish and implement policy and procedural guidance for use of the SoM Health Science T-Wing teaching classrooms and lecture halls.
Troubleshoot and resolve Curriculum staff proctor assignments for Foundation phase examinations.
Resolve issues related to Foundations examination proctor policy.
Act as backup proctor for Foundation phase examinations.
Manage Ecology of Health and Medicine Course
Partner with Ecology of Health and Medicine (EHM) Course Directors, instructors and regional administrators to develop, maintain and implement the four year EHM curriculum.
Communicate action steps, priorities and stakeholder needs to EHM Course Directors, instructors and staff. Communicate concerns regarding EHM curriculum to School of Medicine leadership.
Utilize project management techniques and tools such as Gantt charts to track and monitor timetables, action items, deliverables and contingency plans.
Organize the work of EHM faculty, including collecting and refining minutes and follow through on action items.
Initiate strategic plans and assist with process for systematic review and evaluation of continuous curricular innovation, including development and monitoring of outcomes and plans of action for improvement.
Oversee work of Program Coordinator to organize course retreats to include travel reimbursement for faculty from the WWAMI region, room reservations, catering, and material development.
Supervise two professional staff (Program Operations Specialist level 7) and three classified positions (Program Coordinator) to include: hiring, annual evaluation, disciplinary action, direct work, vacation and sick leave approval.
Lead team meetings, manage timelines and milestones, and support decision making.
Supervise the SoM Scholarship Program
Oversee administration of the Independent Investigative Inquiry (III) required scholarship program and serve as the lead for communicating and promoting this student program.
Develop and implement a structured approach for fulfilling the Independent Investigative Inquiry requirement for the six different selectives.
Manage policies and procedures for the Independent Investigative Inquiry student program.
Work collaboratively with the Departments of Family Medicine and Global Health to execute the annual Medical Student Research Poster Session.
Manage the UW School of Medicine's participation in Western Student Medical Research Forum national meeting (~35 students every year).
Provide timely communication to applicable UWSOM medical students on meeting scholarship requirements to include: logistical, financial arrangements, presentation requirements, and other requirements.
Special Projects and Other Duties as Assigned
Collect data and information and provide reports for inclusion in SoM reports and accreditation surveys.
Work with the Director of Curriculum on coordinating and integrating projects impacting all four years of the medical school curriculum.
Bachelor's degree with minimum 2 years administrative experience.
Proven administrative and problem-solving skills.
Proven organizational skills which highlight ability to use and maintain systems to track information and materials.
Ability to organize and direct the work of others.
Expert computer proficiency with spreadsheets, word processing and databases in a Windows environment.
Ability to interpret and communicate to others complex policies and procedures.
Proven leadership and strong oral and written communication skills.
Demonstrated experience working in large, highly structured environments.
Ability to work independently with a high degree of reliability, accuracy and productivity.
Ability to handle confidential information responsibly.
Demonstrated ability to maintain harmonious working relationships and effectively address complex and sensitive administrative issues.
Proven track record in exercising discretion and independent judgment effectively in decision-making processes.
Ability to work across multiple levels of an organization to achieve results.
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
1-2 years School of Medicine or University of Washington experience in curriculum or in higher educational program management.
At least five years of experience in adult education.
Experience supervising employees.
Experience in the methods and systems of project management and continuous quality improvement are highly desirable.
| The position requires the employee to work beyond a normal work week (e.g. more than 40 hours a week) and intermittently requires evening and weekend time to meet project deadlines and attend meetings. |
A satisfactory outcome from a criminal background verification will be required prior to hire.
The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Criminal Conviction History, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select Apply to this position. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your My Jobs page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.