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The Division of Medical Oncology has an outstanding opportunity for a temporary, full-time Budget Fiscal Analyst-Lead.
Medical Oncology is a Division within the Department of Medicine. The Division has as its primary mission, to improve cancer care by moving discoveries made in the laboratory to a clinical setting and finding new and innovative ways to use existing therapies. Our vision is to be national leaders in oncology translational medicine.
The Division of Medical Oncology is primarily located in the Seattle Cancer Care Alliance (SCCA), on the Fred Hutchinson Cancer Research Center campus, but also has faculty and staff located at University of Washington (UW) Medical Center, Harborview Medical Center, the VA Puget Sound Health Care System, and South Lake Union. This position interacts closely with multiple process partners, including SCCA,
UW, and FHCRC clinical and administrative departments, and multiple regulatory committees.
This position of Budget Fiscal Analyst- Lead will be responsible for the finance operations of the Breast Program, including pre and post award management, budget development and negotiation, faculty and staff payroll, and developing and maintaining regular reports and statistics relating to the overall financial performance of the Breast Program.
The purpose of this position is to manage and administer finance operations of the Breast Medical Oncology Program, including budget and financial management, budget development and negotiation, faculty and staff payroll, and developing and maintaining regular reports and statistics relating to the overall financial performance of the Breast Program.
This position is constantly required to integrate information from multiple sources to ensure that all the requirements of the University and external agencies, institutions and industry are met. Knowledge about the clinical care of oncology patients and research team operations is required for effective budget development and negotiation. This position requires independent judgment and decision-making in
researching and resolving queries relating to the financial management of all Breast Program studies. This position is required to coordinate efforts across the Alliance partners including UWMC, FHCRC, SCCA, and Harborview departments and staff. The position will maintain dynamic communication with the study investigators, study sponsors, research and program staff, other Division program staff, as well
as Medical Oncology Division central administration staff.
Budget and Fiscal Management
Responsible for a substantial portfolio of complex grants and subcontracts. Will oversee all core fiscal activities for the Breast Oncology Program. This includes oversight of over 50 budgets and 20 subcontracts.
Responsible for control and oversight of the Breast Team finances, including purchases, pro cards and transactions made by authorized personnel in the team
Reconcile all non clinical trial budgets in MFD ensuring compliance with backup documentation and UW policies and procedures.
Develop, modify and maintain reporting systems to determine appropriate allocation of funds.
Establish and monitor complex faculty and staff salary allocations across grant and non grant
funding. Ensure allocations are compliant with MAA office and Division policies.
Prepare GCCRs, eFECs, and reconcile against distributions before submitting for faculty approval. Explain compliance of these reports to faculty and team leadership.
Control centrally held funding and work with Division to ensure funds are used appropriately and by the deadlines set to ensure maximum benefit for the Breast Team.
Manage Accounts Payable and Receivable process with UWMC, HMC, SCCA, NWH and other affiliates.
Responsible for the day-to-day operating and reporting of Breast Oncology budgets
In conjunction with Clinical Trials Start Up Specialist, is responsible to report to the faculty on a regular basis on the overall financial health of the Breast Oncology Team
Prepare customized budget reports for Faculty and team leaders to summarize and analyze complex fiscal data relating to budget and salary distributions to assist with long range budgetary planning.
Present financial status updates to faculty and team leadership at least quarterly, using power point, spreadsheets and other tools. Be able to articulate both short and long term planning goals, identifying potential pitfalls and suggesting alternatives.
Perform technical accounting research and analysis to provide management with financial data and recommendations for use in reporting and communicating results.
Responsible for Fiscal Year End and Biennium close process.
Grant Proposal Development and Submission
Partner with faculty and staff in the preparation, completion and routing of grants and contracts to various sponsors
Develop budgets for grants, contracts, and other funding requests
Prepare appropriate UW and sponsor related applications and forms for proposed grants, contracts and other agreements
Work with faculty, staff, central UW offices, subcontractors and sponsors to successfully complete and route grant applications by the proposal submission deadline.
Use SAGE eGC1, SAGE Budget, SAGE Grant Runner, NIH ASSIST, NSF Fastlane, and all other sponsor systems
Act as a project manager to ensure timelines are met using strong communication , checklists, reminder messages, proactive problem solving, and proper escalation when necessary
Principal contact for grant and contract pre-award activities for the Breast Oncology Research Team.
Serve as lead and primary contact for complex grants including multiple project grants (U, K, R) while supporting more standard submissions concurrently
Review proposals prepared by team members for accuracy and completeness
Follow-up with the department contact on items needing clarification and to resolve potential problems and/or audit issues
Establish SOP's for Grant Proposal Preparation and recommend process improvements to ensure smooth and timely applications
Cross train with Clinical Trial Pre Award Specialist
Post Award Management and Coordination:
Review all notice of awards and assure all project team members understand award requirements and conditions of award.
Track all post-award requirements, including reporting requirements, reapplication deadlines and other sponsor requests.
Assemble and facilitate teams to respond to requests, reapplications and reporting requirements; delegate tasks as needed; and assure that required responses are completed and submitted by stated deadlines.
Assure completion of required budgets and budget justification documents for reapplications and in response to sponsor requests.
Maintain up-to-date budget templates for proposals and post-award reporting requirements.
Financial Planning & Analysis
Evaluate and analyze funding solicitations for sponsor-specific and opportunity-specific requirements
Thorough understanding of the Office of Management and Budget (OMB) policies, the Office of Financial Management (OFM) policies, and sponsor-specific policies (especially NIH)
Analyze proposal packages to documents to meet sponsor requirements, University, OSP and SOM guidelines.
Analyze proposal packages (documents) for sponsor-system requirements for successful submission (e.g., Grants.gov, eRA Commons, proposal CENTRAL)
Evaluate grant submissions for federal cost principles (OMB Omni Circular) to ensure administrative components of funding applications will receive maximum possible score during the review cycle and properly prepares the research team for implementation of the funded project. All budget items should be documented to meet audit requirements. These include:
-Reasonableness of proposed budget line items as related to the scope of work
-Allowablility of proposed expenditures based on sponsor rules
-All costs are Allocated to the scope of work
-Follow all UW requirements for extramural funding proposals (e.g., PI Eligibility)
-Follow all Office of Sponsored Programs policies for extramural funding proposals, including:
-GIMs 1, 3, 7, 13, 19, 21, 33, 35 and 38.
-Serve as the prime contact between agencies, central offices and faculty for particular proposals, as needed
-Work with funding agencies (both federal and non-federal) to resolve problems and/or obtain approval for deviation from authorized procedures for particular proposals
-Advise and assist faculty regarding financial and non-financial compliance. This includes explaining policy, sharing best practices, providing suggested solutions to troublesome documents