Senior Administrative Assistant, Reunion Giving
Santa Clara University
Department: Development Individual Giving
Part Year: No
FLSA Status: Non-Exempt
Standard Hours (hours per week): 40
The Development Office at Santa Clara University uses a reunion fundraising model to deploy its Annual Fund fundraising efforts. Every year the team of five Class Giving Officers and the Director recruit, train, and motivate over four hundred volunteer alumni reunion committee members across ten classes to raise over $10 Million. These committees encourage both event attendance and donations to the University. This team works closely with other fundraisers in the Development Office to develop strategies for alumni donors in reunion years and the Alumni Association to support Grand Reunion Weekend. The Senior Administrative Assistant will provide technical, logistical, programmatic and high-level administrative support to the Director of Reunion Giving and five Class Giving Officers. This critical role enables fundraisers to focus on field work to secure increased financial support for the University.
Essential Duties and Responsibilities:
1. Provide support to the Director of Reunion Giving:
Responsible for complex calendar management including scheduling and logistics of donor and staff meetings, visits and internal events; and with other executive-level administrative staff. Independently prioritize calendar activity requests and effectively and respectively coordinate with a range of individuals.
Special project responsibilities for comprehensive annual Major Gift Launch, coordinating all efforts internally and externally.
Coordinate reunion giving presence at Grand Reunion Weekend, including donor rolls, appreciation pins, schedule, and printed/shared materials.
Analyze fundraising progress against individual and team goals; prepare comparative reports; and produce internal communications to share the information with key collaborators, including production of annual reports for the Presidents Office.2. Provide Support to the Reunion Class Giving Officers:
Plan, prioritize and coordinate projects with fundraisers to ensure the team meets deadlines and maintains workload continuity.
Support fundraisers in the field as needed; and assist in coordinating travel arrangements and materials.
Prepare and reconcile all reimbursements and payment requests according to University policies and procedures.
Utilize Blackbaud CRM database to input data and download reports.3. Other Duties
Perform other assignments and duties as required, including support to the greater Annual Giving team, including the Executive Director of Annual Giving, Direct Mail, the Student Call Center and Office of Development.
Provides Work Direction:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.This position requires the ability to effectively establish and maintain cooperative working relations within a diverse multicultural environment.
Considerable time is spent at a desk using a computer terminal.
May be required to travel to other buildings on the campus.
May be required to occasionally travel to outside customers, vendors or suppliers.
May be required to attend conference and training sessions within Bay Area or in- or out-of-state locations.
May be required to work flexible hours (occasional evenings and weekends).
Typical office environment
Mostly indoor office environment
Offices with equipment noise
Offices with frequent interruptions
Knowledge of the principles and processes of professional fundraising.
Experience providing exemplary customer service to internal and external clients, including the ability to effectively interact with high level University officers and the public.
Experience producing written materials and final work product with attention to instructions, accuracy, grammar, and messaging to target audience.
Understanding and appreciation of the vision and values of a Jesuit Catholic educational mission.
Proficiency and experience in Microsoft Office products, spreadsheets, Google products (i.e. Google docs, Gmail, etc.), CRM database, and an ability and willingness to learn new software if needed.
Excellent written and oral communication skills, including the ability to proofread, draft documents and prepare presentations.
Demonstrated budget and analytical skills.
Demonstrated interpersonal skills and the ability to collaborate, build alliances, and achieve results.
Strong organizational skills and demonstrated ability to prioritize and manage multiple projects simultaneously in a fast paced, dynamic team environment.
Ability to adapt quickly and a willingness to learn new systems and tools.
Ability to motivate, build long-term relationships with and gain the respect of internal and external colleagues.
Demonstrate sound judgment in situations requiring independent decision-making and in handling confidential and sensitive material.
Ability to manage time and work load to multitask and achieve goals in a deadline driven environment while maintaining a strong attention to detail.
Demonstrate a genuine desire to contribute to a collaborative and professional team environment with a positive attitude, sense of humor and flexibility.
Experience supporting multiple staff persons.
Ability to work independently, exercising sound judgment and discretion.
Demonstrated initiative toward streamlining and improving existing procedures and developing best practices.
Education and/or Experience:
Bachelors Degree preferred.Five to six years of experience in an administrative function, preferably in a fundraising or sales environment.
Open Until Filled: Yes
Special Instructions to Applicants:
To view the full job posting and apply for this position, go to https://jobs.scu.edu
About Santa Clara University
Santa Clara University is a comprehensive Jesuit, Catholic university located in Californias Silicon Valley, offering its 8,800 students rigorous undergraduate curricula in arts and sciences, business, and engineering, plus masters, Ph.D., and law degrees.
Distinguished by the highest retention rate and ranked second among all masters universities in the West by U.S. News and World Report, Santa Clara University is Californias oldest operating institution of higher-education. The University is focused on creating an academic community that educates citizens and leaders who will build a more just, humane, and sustainable world.
Santa Clara University is an Equal Opportunity/Affirmative Action employer, committed to excellence through diversity and inclusion, and, in this spirit, particularly welcomes applications from women, persons of color, and members of historically underrepresented groups. The University will provide reasonable accommodations to individuals with a disability.
Santa Clara University annually collects information about campus crimes and other reportable incidents in accordance with the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. To view the Santa Clara University report, please go to the Campus Safety Services website at http://www.scu.edu/cs/. To request a paper copy please call Campus Safety at (408) 554-4441. The report includes the type of crime, venue, and number of occurrences.