Job Posting: The Sr. Administrative Assistant provides administrative support for the President/CEO by performing general administrative duties as well as assisting with the development and oversight of special projects related to the operations of The Angeles Clinic and Research Institute and its affiliated physician practice. The Sr. Administrative Assistant position requires strong organization skills, initiative and proactive problem solving. This position will have frequent interaction with executive and physician leadership from within Cedars-Sinai as well as from outside institutions and is expected to represent The Angeles Clinic and Research Institute with the highest level of professionalism. ESSENTIAL DUTIES AND RESPONSIBILITIES: Maintains the President/CEO's calendar, schedules appointments, and meetings. Arranges meetings hosted by the President/CEO, including coordinating meeting rooms, contacting attendees, facilitating their attendance, and ensuring that required informational materials and equipment are provided. Provides administrative support by filing, sorting mail, composing agendas, memos, minutes and routine correspondence, generating reports, and editing documents prepared by others, ensuring that spelling, punctuation and grammar are correct. Screens and prioritizes incoming calls, determining what contact or action is required. Screens and prioritizes calls, mail, and appointments; routes inquiries to other levels of the organization as appropriate. Independently manages select projects or functions related to the administrative business operations of The Angeles Clinic and Research Institute and its affiliated physician practice. Establishes and maintains filing system and database records. Ensures confidentiality and controls access to sensitive information. Upholds confidentiality in all medical and executive matters. Prioritizes workloads, sets appropriate deadlines and initiates follow-up action. Serves as a resource to others on departmental issues. Performs other related duties as assigned or required Cedars-Sinai will consider for employment qualified applicants with criminal histories, in accordance with the Los Angeles Fair Chance Initiative for Hiring.
Qualification Requirements/Preferences: Education Certifications/Licensure Experience Physical Abilities QUALIFICATIONS: EDUCATION AND/OR EXPERIENCE: Demonstrated ability to manage multiple tasks simultaneously and manage complex projects. Must be detail oriented and have excellent follow-through. High school diploma with 4-year college degree preferred. 2-3 years progressive administrative/secretarial experience, preferably supporting an executive or physician leader, in a busy office environment; computer literacy to include proficient use of MS Office/Excel/PowerPoint; type 50-60 wpm; proven team worker with excellent customer relations skills. LANGUAGE SKILLS: Excellent written and verbal communication skills required. Demonstrated ability to compose, edit, and proofread documents, reports and correspondence. MATHEMATICAL SKILLS: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent. REASONING ABILITY: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. Experience demonstrating the ability to handle multiple tasks frequently within short timeliness, to prioritize and organize work, and to complete assignments in a timely manner. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to sit and use hands to finger, handle, or feel. The employee is occasionally required to stand; walk; reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus. WORK ENVIRONMENT: The noise level in the work environment is usually moderate.
Providing healthcare for more than 100 years, Cedars-Sinai has evolved into one of the most dynamic and highly renowned medical centers in the world. Along with caring for patients, Cedars-Sinai is a hub for biomedical research and a training center for future physicians and other healthcare professionals. This attracts exceptional talent to Cedars-Sinai, including world-renowned physician-scien...tists who seek a place where they can both conduct research and see patients--the ideal formula for discovery and its translation into cures. Our patients benefit from access to doctors at the top of their fields, and our researchers have an ideal community in which to study the impact of healthcare challenges, and reflect that knowledge in their research. The greater Los Angeles area in which Cedars-Sinai resides possesses unparalleled cultural and ethnic diversity which offers outstanding opportunities for translational and clinical research and a dynamic environment for medical education.Although community based, Cedars-Sinai is a major teaching hospital affiliated with the David Geffen School of Medicine at the University of California, Los Angeles (UCLA). Cedars-Sinai has highly competitive graduate medical education programs in more than 50 specialty and subspecialty areas, a graduate program in biomedical sciences and translational medicine, a clinical scholars program directed towards junior physicians with aspirations to become clinical scientists, and post graduate training opportunities.There are more than 250 full-time faculty members at Cedars-Sinai. The voluntary medical staff, comprised of more than 2,200 specialty board-certified or board-qualified physicians, represent all of the specialties and subspecialties and collaborate with full-time medical staff in the teaching responsibilities of the graduate medical education programs.