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Our Department of Intercollegiate Athletics, has an outstanding opportunity for a Program Coordinator for Fund Development. This position reports to Assistant Athletic Director for Advancement and supports Tyee Club Staff.
Primary liaison for the Tyee Club Advancement Office. Provide extremely high levels of customer service, respond to inquiries and clarify Tyee Club policies and procedures and find solutions to customer problems. Duties include answering and directing Tyee Club phone calls, responding to voicemails and being first responder to all Tyee Club email inquiries. Have a thorough knowledge of all Tyee Club policies and procedures, donor point system, various fund-raising campaign details and serve as point of contact for issues related to such for donors, alumni and fans of Husky Athletics. Maintain office files, both manual and electronic.
Be knowledgeable and able to operate daily in various donor databases. Programs used regularly include Archtics (Ticketing) Advantage (Donor) Advance (UW Advancement) and event registration systems. Assist the Tyee Club Staff by running reports, and researching information within these systems. Assist donors with gift and ticket transactions, event registration, priority point and rank questions, education and explanations related to these systems.
Create and provide customized invoicing forms for premium seating, general donor seating and parking when requested by administrators or donors.
Orchestrate merging, sorting and mailing, both electronically and through traditional mailing services, of donor solicitations, acknowledgements and other routine correspondence.
Coordinate and oversee donor benefit and fulfillment processes related to the annual fund such as the current Dawg Tag program and other Tyee Club benefits. Assist with Big W Club administrative needs related to the awarding, tracking and shipping of letter winner awards, blankets, jackets, etc.
Manage event registration for Tyee Club broad-based events employing high levels of customer service to donors and fans, taking payment and recording event registration and attendance. Provide registration support to Tyee Club Event Managers.
Process changes of address for donors, fans and friends as needed in Tyee Club database and in partnership with the Husky Ticket Office and UW Advancement Office.
Serve as liaison and provide administrative support to the volunteers and Chairs of the Tyee Sports Council.
Provide training, direction and assistance to the Tyee Club intern staff as needed.
Other duties as assigned.
Compliance with the rules and regulations of the University, the NCAA, the Pacific-12 Conference, the State of Washington and any other governing body is of paramount importance to the University. The overall responsibility of this position is for the successful operation of the program in full compliance with all such rules and regulations. As a condition of employment, the Employee shall be required to participate in rules education programs offered by the Department of Intercollegiate Athletics.
Strict adherence to Tyee Club business hours (8 a.m.-5 p.m., Monday thru Friday) However, occasional need for evening or weekend hours as related to games or projects as requested.
Appointment to this position is contingent upon obtaining satisfactory results from a criminal background check
The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Criminal Conviction History, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select Apply to this position. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your My Jobs page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.