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At Memorial Sloan Kettering (MSK), we’re not only changing the way we treat cancer, but also the way the world thinks about it. By working together and pushing forward with innovation and discovery, we’re driving excellence and improving outcomes.
For the 27th year, MSK has been named a top hospital for cancer by U.S. News & World Report. We are proud to be on Becker’s Healthcare list as one of the 150 Great Places to Work in Healthcare in 2016, as well as Glassdoor’s annual Employees’ Choice Awards 2017. We’re treating cancer, one patient at a time. Join us and make a difference every day.
Administrative Research Secretary, Behavioral Sciences
To provide secretarial/administrative support to a Service Chief as well as research laboratory staff (research fellows, visiting investigators, research scientists and research technicians). Activities include reception, telephone coverage and assisting Research Attending (s) and staff with the administrative functions of their projects. In addition, this position assists with grant preparation, assists with research fellow recruitment and trains and mentors new research secretarial staff.
- An effective communicator, capable of determining how best to reach different audiences and executing communications based on that understanding.
- Flexible in your approach and demeanor in order to align with the shifting demands of evolving circumstances.
- Adept at creating partnerships and working collaboratively with others to meet shared objectives and goals.
- Capable of building strong customer relationships and delivering customer-centric solutions.
- A good decision-maker, with proven success at making timely decisions that keep the organization moving forward.
- Action-oriented and eager to embrace new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasm.
- Assists in preparation of Service Chief’s schedule; assists in preparation and scheduling of research laboratory meetings, conferences and seminars.
- Assists with preparation of Service Chief’s grants, including formatting in accordance with guidelines, ensuring that deadlines for applications are met and serving as liaison to MSK Sponsored Projects department as well as to external agencies. Maintains files on all existing grants and follows-up with any additional materials/progress reports.
- Perform various clerical and administrative duties, including but not limited to a strong focus in grant submission, Attending calendar management, recruitment/promotions, organizing extensive travel arrangements, coordinating meetings, processing reimbursements, meeting minutes, and special projects to contribute to the smooth operations of the department.
- Prepare/produce accurate documents including memos, correspondence, reports, presentations, and manuals as required.
- Complete required paperwork/communication tools for department.
- Answer assigned phone lines and direct calls; use correct telephone techniques and procedures when receiving and making calls; cross-cover other lines as assigned.
- Assist in acquisition and controls distribution of office supplies for the research area. Contacts vendors for equipment malfunctions.
- Assist and participates in divisional projects.
- Use your strong customer service and multi-tasking abilities to support a practice by providing administrative support to the Behavioral Sciences Service.
- Bachelors degree preferred plus one year of experience
- Proficiency in Microsoft Office
- Grants and contracts experience preferred
- Knowledge of medical terminology
- Strong prioritization, attention to detail and organizational skills
MSK is an equal opportunity and affirmative action employer committed to diversity and inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration without regard to race, color, gender, gender identity or expression, sexual orientation, national origin, age, religion, creed, disability, veteran status or any other factor which cannot lawfully be used as a basis for an employment decision.
Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.