JOB SUMMARY The Baltimore Symphony Orchestra seeks a qualified and experienced professional to assist with the management of its orchestra personnel. The Assistant Personnel Manager supports the Director of Orchestra Personnel as the primary liaison between the Orchestra, Music Director (and other conductors) and the organization.
ESSENTIAL DUTIES AND RESPONSIBILITIES
In Director of Orchestra Personnel’s absence, act as management representative for orchestra personnel matters, including ensuring that Orchestra activities are executed within the guidelines of the AFM Collective Bargaining Agreement.
Hire substitute and extra musicians as directed by Director of Orchestra Personnel. Maintain substitute musician lists. Distribute and collect completed tax forms.
Work concert duty as assigned on a weekly basis, including nights, weekends, and during split orchestra weeks.
Assist in maintaining personnel files.
Assist in tracking orchestra attendance, leave requests, string rotation, winds/brass/percussion assignments, guaranteed relief, rosters, and electronic media activity.
Prepare seasonal assignment charts for winds, brass, and percussion.
Assist in the coordination of national auditions for orchestral positions, as well as local auditions for subs and extras. Coordinate candidate check-in and backstage warm-up rooms.
Manage BSO provided instrument insurance, including processing claims and maintaining records.
Ensure standardization of all operating procedures.
Be available by telephone or cell phone at all times.
Other duties as assigned.
QUALIFICATIONS AND CAPABILITIES
Strong interpersonal and communication skills. Ability to communicate effectively with individuals and to handle calmly and efficiently situations ranging from routine to emergency.
Ability to handle multiple interruptions and adjustments to priorities throughout the day.
Personal integrity and strict code of confidentiality and professionalism.
Detail oriented and exceptional organizational skills. Ability to work under stress and handle numerous projects simultaneously.
Ability to implement projects from conception to completion with minimal supervision.
Proficient in Microsoft programs, including word processing and spreadsheet applications and ability to learn other software programs as ArtsVision.
Formal music training or equivalent experience; experience in orchestra management and/or playing in a professional orchestra, preferably under a collective bargaining agreement.
Basic knowledge of the symphonic repertoire.
Ability to work nights and weekends, as required.
Must be accessible by mobile phone at all times and be willing to publish mobile phone number to musicians and staff. Mobile phone must be maintained at employee’s expense.