General Descriptionfull-time position in Research Administration; 40 hours per week; Monday - Friday
The Divisions of Research Integrity (RI) and Outside Interests (OI) are located in the Office of Policy Coordination (OPC), which occupies a unique position in the School of Medicine (SOM). These divisions develop and manage implementation of policy in the areas of conflict of interest, conflict of commitment, misconduct, and research integrity.
Will report to the Directors of RI and OI and provide high-level and complex administrative support to the staff in these divisions. Serve as initial point of contact for RI and OI. General responsibilities include, but are not limited to, scheduling critical and often confidential meetings that involve multiple participants, maintaining intricate calendars, routine correspondence, answering telephones, compiling and maintaining data, and special projects as assigned.
Division of RI:
Assist with misconduct cases. Maintain confidential and sensitive files for research and professional misconduct cases. Coordinate scheduling of sensitive, confidential meetings or conference calls and prepare materials as needed. Work with outside vendors (e.g., data forensics contractors, court reporting services) to coordinate services. Send and track case-related correspondence and other materials. Assist with administration of the Responsible Conduct of Research (RCR) Program. Coordinate logistics for annual lecture series, division/department presentations, occasional conferences, and other related meetings, including dates, venues, A/V, and catering. Record attendance for lecture series attendees to generate CME and LMS credit using online management systems, as well as, completion information related to other components of RCR program. Prepare materials for division/department meetings and presentations. Prepare reports regarding compliance with RCR program requirements. Provide general administrative assistance. Review and triage or respond to e-mails sent to general division account. Assist with maintenance of web content.
Division of OI:
Assist with reviews of disclosures. Triage disclosures of outside activities and conflicts of interest as they are received. Facilitate reviews of disclosures in accordance with institutional and office policy and procedures.
Manage administrative aspects of Annual Certification. Provide weekly updates to OI staff regarding completion rates, exceptions, issues, etc. Identify and resolve discrepancies found in Annual Certification responses. Work closely with Offices of Research Administration, Technology Ventures, and Human Subjects Research.
Review relevant notifications of potential conflicts of interest in research and follows up with investigators and/or inventors accordingly.
Compile and maintain data to ensure compliance with OI policies and relevant regulations. Provide e-mail and telephone support for faculty members regarding disclosures, policy questions and other requests as needed.
Explain fundamentals of OI policies and relevant regulations to faculty and staff. Coordinate logistics for monthly meetings and annual retreats of the Committee on Outside Interests.
Manage content of internal OI standard operating procedures on a continuous basis.
Perform other duties as required.