| Cornell Cooperative Extension of Albany County|
Job Classification Title: Association Finance Coordinator
CCE of Albany County is seeking a full time, 37.5 hours per week qualified and experienced Finance Coordinator who works under the supervision of the Association Lead Finance Manager to coordinate the financial functions for the CCE of Albany County. The position also assists with Association financial direction and management responsibilities.
The Coordinator also serves as the primary back up to the Association Lead Finance Manager's responsibilities specifically for CCE of Albany County. The Coordinator serves as resource for CCE Albany staff and provides Greater Capital Shared Business network ("GC-SBN") regional guidance and training to finance staff as needed or when new positions arise.
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External Applicants: (including current employees of other Cornell Cooperative Extension Associations) Please refer to Applying for a Job (External Candidate) for additional guidance. Internal Applicants: Current employees of the Cornell Cooperative Extension Association indicated in this job posting are considered internal applicants; please refer to Applying for a Job (Internal Candidate) for additional guidance.
All applications must be received on-line by March 1, 2017. Position closing dates may change based on Association needs.
- Associate degree in finance, accounting, business, or related field plus 1-2 years' experience relevant to the role of the position. GED/high school diploma plus 1 year transferrable program/functional experience may substitute for an Associate's.
- Knowledge of accrual basis of accounting. Knowledge of accounting principles, procedures, and practices.
- Computer Skills: High level skills in spreadsheet (Microsoft Excel), accounting software, word processing (Microsoft Word), internet software and double entry accounting software. Demonstrated ability to perform advanced MS Excel and database functions including creating, manipulating, reporting and maintaining electronic spreadsheets and databases. Commitment to learn Cornell-specific accounting software (currently ACCPAC).
- Ability to read, analyze, and interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
- Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals.
- Ability to prepare and maintain accurate, error-free financial and statistical records.
- Ability to ensure confidentially of information relating to Association financial matters.
- Ability to organize and manage diverse workload focusing on identified priorities.
- Ability to frequently and effectively communicate verbally and in writing with employees and external customers.
- Ability to read and interpret documents written in English such as instructions and procedure manuals.
- Ability to work cooperatively, establish and maintain effective working relationships with members of the Association in order to accomplish planned Association objectives.
- Must demonstrate a high degree of accuracy, integrity, sound professional judgment, tact, and maturity to effectively relate to people in order to accomplish Association's financial goals.
- Ability to meet occasional travel requirements associated with this position. A valid NYS driver's license with the ability to drive and driving record acceptable for agency insurance coverage are required.
- Ability to meet acceptable background check requirements.
- Ability to work flexible hours which may include evenings and/or weekends, as appropriate.
- Ability to occasionally lift, move or transport supplies and equipment, and climb stairs with or without reasonable accommodation.
- Ability to remain in s stationary position (for example, standing, sitting) while constantly operating a computer and other office machinery, such as a calculator, copy machine, and computer printer, with or without reasonable accommodation.
- Ability to frequently move about inside the office to access file cabinets/file documents, office machinery, etc., with or without reasonable accommodation.
- Ability to constantly work in an open office without walls setting, with occasional to frequent distractions and opportunities to demonstrate positive collaboration amongst staff, visitors and the public.
- Bachelor's degree in finance, accounting, business, or related field.
Position Responsibilities & Essential Functions
Direction - 5%
- Assist with planning for delegated and assigned administrative financial functions of the Association.
- Assist Lead Finance Manager with planning for grant management and other administrative functions as needed or assigned.
- Assist Lead Finance Manager with anticipating or planning for overall association expenses.
- Assist with developing Association financial strategies that adhere to all applicable laws, regulations and CCE guidelines for compliance.
- Work with Lead Finance Manager, Executive Director and program leadership to prepare and plan for budget requests, budget modification requests and develop grants/contracts as needed.
Management - 15%
- Assist in solving problems and resolving conflicts that arise within the finance operations, utilizing appropriate policies and procedures.
- Assist with management and monitoring of budgets, expenditures, revenues, etc. ensuring the adherence to various internal and external regulations, e.g. GAAP regulations and Cornell Accounting Procedures.
- Assist Lead Finance Manager and Association Executive Director with input (maintenance and updates) on appropriate policies and procedures as necessary.
- Serve as primary back-up for the Lead Finance Manager.
- Assist with Greater Capital Shared Business Networks (SBN) guidance, services, and support as needed.
- Assist with monitoring budgets for grants/contracts assigned.
- Assist with monitoring expenditures and revenues while maintaining ongoing supervision of financial accounts, ensuring adherence to various internal and external regulations.
- Audit records for financial discrepancies and potential issues/ concerns, identify possible solutions, and work with finance lead to resolve.
Coordination/Operation - 75%
Perform assigned accounting functions are processed timely and accurately according to Association policy (FORM codes) including, but not limited to:
- Accounts Receivable – Billing – Grants
- Create invoices in ACCPAC accounting system.
- Maintain time sensitive billing per grant and track grants through data files.
- Coordinate support for program/grant reporting.
- Communicate needs for grant funding and accounting for such grants/programs – CCE, GC-SBN, Regional Agriculture and Weatherization.
- Cash Receipts - Banking
- Process receipts for deposit through Remote deposit or bank deposit.
- Process online receipts – PayPal, as needed.
- Establish general ledger account to post receipts within ACCPAC.
- Review AR Aged report and contact customers as needed.
- Accounts Payable [Credit Cards]– Cash Disbursements
- Receive vendor invoices and verify accuracy.
- Prepare a cover sheet per invoice, code the invoice and enter into ACCPAC.
- Prepare backup reports/files per grant.
- Manage credit card statements and obtain pertinent backup.
- Process monthly employee reimbursement expenses.
- Obtain appropriate signatures and approvals per invoice. Prepare the cash disbursements as necessary.
- Serves as financial matters resource for internal and external customers by frequently and effectively communicating financial policies, procedures, etc.
- Work with auditors and assist Lead Finance Manager in the coordination of needed corrections and follow-up on feedback.
- Assist with cost analysis and external reporting with regard to assigned grants/contracts.
- Assist with Greater Capital Shared Business Networks (SBN) financial training as needed.
- Maintain and audit petty cash, including monthly reconciliation summarizing departmental breakdown, prepare disbursement voucher.
- Maintain Association financial records and files – making copies, filing and recordkeeping.
- Coordinate the Association vehicle fleet, postage and printing reports for Lead Finance Manager monthly.
- Effectively maintain existing professional relationships with other vendors, funders, business and other organizations.
- Assist with collaboration and coordination with funders and appropriate sub-contractors to collect data and submit required reports, and acquire documentation for all contract revenue and expenditures as requested.
- Assist with preparing internal and external reports as requested; acquire and maintain file documentation for funders according to the grant/contract guidelines and stipulations.
- Assists in ensuring confidentially of all financial and payroll records at all times.
- Occasionally transports self, and Association materials/resources to other work sites and Association locations.
- Provide backup to administrative supports and functions including postage meter, copying, and reception as requested.
- Perform other finance duties, as assigned, to support the work and objectives of the finance department.
Professional Improvement - 5%
- In cooperation with Supervisor and/or Executive Director, jointly develop and pursue a professional development plan as a means to increase competencies relative to position accountabilities and to address changes and Association priorities.
- Collaborate in activities that are in general support of Cornell Cooperative Extension and perform other duties as assigned.
Health and Safety - Applied to all duties and functions.
- Support the Association to maintain a safe working environment.
- Be familiar with and strive to follow any applicable federal, state, local regulations, Association health and safety policy/procedure/requirement and standard.
- Act proactively to prevent accidents/injuries and communicate hazards to supervisors when identified.
EEO/EPO and Policy - Applied to all duties and functions.
- Appreciate and embrace diversity in all interactions with clientele, staff, volunteers and the public.
- Assist the Cornell Cooperative Extension system in reaching out to diverse audiences.
- Aware of, and adheres to, established Cornell Cooperative Extension Association of Albany County policies, procedures and Cornell Cooperative Extension Skills for Success.
- Contribute to the overall success of the organization by performing all assigned duties in a professional, timely and accurate manner.
Salary in the range of $20.51 per hour. Excellent benefits, based on eligibility, including:
- Vacation, Sick and Personal time
- Paid Holidays
- NYS Health Insurance Program (including Dental Insurance)
- NYS Retirement
- Long-term Disability Insurance
- Voluntary Tax Deferred Annuity
- Voluntary Flexible Spending Accounts
- Voluntary Group Universal Life Insurance
- Voluntary Personal Accidental Insurance
- Voluntary Legal Plan Insurance
- Voluntary Long Term Care Insurance
- Voluntary Auto and Homeowner's Insurance
- Voluntary Pet Insurance
- Voluntary New York's College Savings Program
The Association may make reasonable accommodations to enable applicants to participate in the hiring process and employees to perform the essential functions of their job. If you require an accommodation so you may participate in the selection process you are encouraged to contact Cornell Cooperative Extension Administrative Systems at (607) 255-2117, or via email at: email@example.com.
For additional questions please contact Jim McNaughton, Association Lead Human Resources Manager, e-mail firstname.lastname@example.org or phone (518) 765-3503.
Job Title:Association Finance Coordinator
Pay Rate Type:Hourly
Contact Name:Jim McNaughton
Number of Openings:1
Cornell Cooperative Extension is a collaboration among Cornell University, the United States Department of Agriculture, the State of New York, and the residents of New York State. Per NYS Law, county and regional extension service associations are subordinate government agencies. This employment opportunity is with the entities listed and not with Cornell University.
Cornell Cooperative Extension is an employer and educator recognized for valuing AA/EEO, Protected Veterans, and Individuals with Disabilities. Individuals who bring a diverse perspective and are support of diversity are strongly encouraged to apply.