| The Department Assistant supports the Chair of the Department with faculty personnel, academic, and office affairs, and assists the Department Administrator and Student Affairs Assistant with PhD admissions, graduate review processes, departmental events, and general clerical support. Faculty affairs duties include managing faculty searches, which involves composing and posting job advertisements, working with the hiring committee to manage and track application materials, scheduling interviews, and submitting new hire files to the Division. Additionally, the Department Assistant coordinates faculty contract renewal, tenure, and promotion cases, assisting the Chair with soliciting evaluation letters and other work, and filing case materials with strict adherence to Divisional appointment policies. The Department Assistant also oversees the processes for appointing visiting faculty, working with the Office of International Affairs to obtain and renew necessary visas, assisting with travel and housing arrangements, and advertising courses and lectures.The Department Assistant supports the Chair, Department Administrator, and Student Affairs Assistant by assisting with planning, advertising, and catering for Departmental events; processing reimbursements for visitors and students; communicating with faculty, students, staff, and the public in person and via telephone and e-mail; managing room reservations; and supporting department staff during peak periods by processing and filing student and faculty materials using varied University tracking systems.General office work will be performed using various office-related computer software programs, including the Microsoft and Adobe Suites, Access, FileMaker Pro, standard e-mail and Internet applications, and University people management systems. The DA acts as the chief communicator for the Department on the Chair's behalf and interacts with the offices of the Dean of Humanities, the Dean of Students, the Master of the College, the Registrar, and other departments within the Division and the University, and interacts with the offices of the Modern Language Association (MLA), the Association of Departments of English (ADE), the Committee on Institutional Cooperation (CIC), and other academic institutions and professional organizations. The DA's work is accomplished within a team environment and in accordance with the mission of the Department and the Division. Familiarity with the University of Chicago is desirable.This is a full-time, benefits-eligible position which works annually from September through June.To be considered for this position, candidates are to submit a cover letter of intent, a resume, a list of references, and a response to any supplemental questions. |
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran status or status as an individual with disability.The University of Chicago is an Affirmative Action / Equal Opportunity / Disabled / Veterans Employer.Job seekers in need of a reasonable accommodation to complete the application process may contact Human Resources by calling 773-834-1841 or by emailing firstname.lastname@example.org with their request.