| The Administrative Specialist manages the day-to-day activities of specific non-technical projects or functions related to the Center, reporting to the Executive Director of the Center. Administrative Specialist will work independently to process internal reimbursements, gather and sort relevant reimbursement documents (e.g., credit card receipts) and related information, reconcile credit card statements and transactions, resolve account discrepancies by investigating documentation or contacting external parties (e.g. vendors), scheduling and preparing disbursements; obtaining authorization of payment through University electronic systems and troubleshooting issues impeding payment, and depositing received checks to appropriate account.Administrative Specialist will assist planning, at times lead planning, and executing events including CEHD conferences, workshops, biweekly internal research meetings, and other dissemination activities. This encompasses selecting vendors, negotiating contracts on behalf of CEHD, and scheduling workshop/meeting presenters/speakers, requesting approval, when needed, from the Executive Director.Administrative Specialist will manages office supplies and equipment (computers, software, computer accessories, etc.) inventory by checking stock to determine inventory levels. Anticipates needed supplies, places and expedites orders for supplies, ensure correct account are used, and verifies receipt of supplies.Additional tasks can include reviewing (and when applicable, submitting) employee time-cards, overseeing CEHD desk/office space and equipment (computer, printer, scanners, etc.) allocations, liaise short term external visitors (students, professors, etc.), communicate operational, security, and/or general announcements to all staff, act as the primary security access point of contact for CEHD, and documenting in an organized relevant information using internal shared drive.Ultimately, the Administrative Specialist will be expected to proactively contribute to the Center by undertaking related administrative responsibilities independently, including seeking opportunities to streamline efforts, add organization into existing physical or electronic spaces. |
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran status or status as an individual with disability.The University of Chicago is an Affirmative Action / Equal Opportunity / Disabled / Veterans Employer.Job seekers in need of a reasonable accommodation to complete the application process may contact Human Resources by calling 773-834-1841 or by emailing email@example.com with their request.