This is a full-time salaried position. Regular hours are Monday through Friday 9:00 a.m. to 5:00 p.m. Attendance at selected evening meetings and evening / weekend special events is required. Working the Starlight Ball, the Spring Fundraiser, the Chairman’s Reception and other cultivation and fundraising events is also required.
The Development Assistant provides support for the Development Department with a focus on database management, membership and special events.
Maintain the donor database to ensure accuracy of records and proper communications to members.
Enter donations in Audience View daily and generate related acknowledgements daily.
Prepare deposit with accompanying AV report for that day for the Development Director and Finance Director.
File a copy of the AV Daily Donations Report in the binder marked Daily Donations Report.
Track Matching Gift fulfillment.
Reconcile monthly department income/expenses with Development Director and Finance Director.
Assist Development Director in preparation for meetings with donors by providing requested materials and giving history pulled from Audience View.
Generate detailed reports of donors upon request.
Track all development department expense receipts and reimbursements.
Generate reports and mailing lists from Audience View for “on-sales” and in preparation for event mailings as needed.
Pull lists from Audience View for renewal and lapsed members; coordinate emails and mailings monthly.
Annually build the gift/fund codes for gifts in Audience View.
Solicit items for auction at the Starlight Ball, Holiday Online Auction and Spring Fundraiser.
Drive the Starlight Ball silent auction process with mailings and tracking.
Coordinate with electronic bidding company for the Starlight Ball silent auction.
Organize the Holiday Online Auction (income from which is part of the Starlight Ball).
Respond to member inquiries promptly and efficiently.
Take memberships over the phone.
Facilitate and generate event mailing lists. (Including, but not limited to Business Breakfast, Starlight Ball, Spring Fundraiser, Membership Month, Chairman’s Reception, etc.)
Work with Digital Content Manger to maintain up to date membership listing on the website mayoarts.org.
Take minutes for Development team meetings, as well as for Starlight Ball and Development Committee meetings, and other development-related meetings.
Generate donor roster lists from Audience View for program book, lounge posters, and any other department print materials.
Maintain guest lists, gather and prepare registration materials and other duties as assigned for fund-raising events.
Email Development Director monthly list of new and upgraded members.
Maintain Department calendar with meeting notifications.
Coordinate Business Card Drop winner with their tickets and lounge access.
Work with Assistant Director of Development to cultivate members to establish MPAC’s Young Professionals and Patrons events.
Other duties as requested.
Please send resume and applications to Anthony Scareon, Manager of Administration and Board Relations, email@example.com.
Excellent oral and written communication skills.
Attention to detail.
Ability to become proficient in the institution’s database, Audience View.
Proficient in Microsoft Office Suite, particularly Excel.
Ability to become well versed in membership categories, levels and associated benefits.
Highly skilled at multi-tasking.
Strong analytical capability.
Must maintain good working relationships with development, as well as all staff members.
Enjoys meaningful contact with the Theatre’s donor base.
Additional Salary Information: Commensurate with Experience
Mayo Performing Arts Center, a 501(c) (3) nonprofit performing arts organization, presents a wide range of programs that entertain, enrich and educate the diverse population of the region and enhance the economic vitality of Northern New Jersey.