General Description Department: Emergency Medicine
Work Schedule/Hours: Monday-Friday/8:30-5:00pm
Coordinates office services and administrative activities for the Chief Administrative Officer, Emergency Medicine and Capacity Management, Johns Hopkins School of Medicine. Manages, coordinates, stays informed of all projects assigned to the Executive as well as his Direct Reports. Interprets operating policies; exercises independent judgment in resolution of administrative problems, often acting in the stead of the Executive. Participates in the development of ad-hoc reports. Initiates and oversees organization and implementation of special projects. Represents the Executive as appropriate in communicating professionally with his peers, staff and external contacts to respond to questions, resolve administrative problems and issues, and gather data as needed.
Essential Job Functions:
MUST have ability to organize all facets of position. This includes electronic file organization.
Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences and travel.
Exercise independent judgment in prioritization of projects/events. Initiate, develop and prepares agendas; prepare and distributes materials. Provide follow-up information regarding committee actions and decisions.
Provide administrative support as needed for all executive committees, i.e., tracks and assures assignments are on task.
Prepares and/or participates in the preparation of the annual budget presentation for JHH and JHHS.
Assembles and categorizes facts and figures for written computation and calculations.
Analyzes unit operation practices such as record keeping systems, creating new systems or revising established procedures.
Coordinates and implements office services such as purchasing, projects and budget accounting operations.
Ensures operation of equipment by completing preventive maintenance; troubleshooting malfunctions, calling for repairs, space and furniture is always in a state of readiness.
Interprets and communicates operating policies.
Operates personal computer to access e-mail, electronic calendars and other office support software.
Uses various software applications, such as spreadsheets, relational databases, and statistical packages and graphics packages to assemble, manipulate and/or format data and/or reports.
This description is a general statement of required major duties and responsibilities performed on a regular and continuous basis. It does not exclude other duties as assigned.