Posting Summary: The Development Associate provides high level administrative support for University Advancement in the Jeffersonian Grounds Initiative (JGI) and assists the Director for Development.
The Development Associate coordinates administrative functions such as answering the phone and replying to email inquiries; managing calendars; scheduling appointments; preparing packets of information for meetings and events including directions, agendas, and other relevant documents; managing all travel plans, preparations and activities, making travel preparations on time, preparing itineraries, and processing reimbursements. The Development Associate also works with senior management, provides reporting and tracking, responds to high level donors, and works inter-departmentally. In addition, the incumbent prepares stewardship materials, prospect reports and is responsible for budget management and general project management as needed.
The ideal candidate will have considerable administrative experience; comprehensive knowledge of office procedures and practices; the ability to communicate effectively both orally and in writing with high-level donors, senior University administration, faculty and staff with an understanding of protocol and confidentiality; the ability to prioritize complex projects as necessary; the ability to coordinate meetings and conferences, prepare briefing documents, and interface with high level volunteers. Working knowledge of Microsoft Office Suite products, including Outlook, Access, and PowerPoint is required. Intermediate to advanced Excel skillset is required.
Candidates with previous experience in Advance/Advance Web preferred. Candidates with higher education and research experience preferred.
Required Minimum Level of Education: High School Diploma or Equivalent Required
Preferred Minimum Level of Education: Bachelor's Degree
Preferred Specific Degree/Training: Bachelor's degree preferred.
Required Minimum Level of Experience: Some - up to 4 years
Required Specific Experience: A minimum of one year of related experience. Administrative management experience required.
Preferred Minimum Level of Experience: Considerable - 4 to 7 years
Preferred Specific Experience: * Considerable administrative management experience * Experience in higher education development operations * Experience with Advance and donor record keeping * Experience assisting executives with travel and calendaring arrangements *Experience working with donors and volunteers.
Required Knowledge, Skills and Abilities: This position requires: * Knowledge of office procedures and practices * Ability to communicate effectively both orally and in writing with high-level donors, senior University administration, faculty and staff with an understanding of protocol and confidentiality * Ability to prioritize complex projects as necessary * Detailed knowledge of organizational policies, procedures and programs * Ability to coordinate meetings and conferences, prepare briefing documents, and interface with high level volunteers.
Preferred Knowledge, Skills and Abilities: * Knowledge of the University of Virginia operating rules and procedures * Knowledge of University Advancement rules and procedures.
Required Computer Applications: Working knowledge of Microsoft Office Suite products, including Outlook, Access, and PowerPoint. Intermediate to advanced Excel skillset is required.
Preferred Computer Applications: Fluency in Advance and related applications; working knowledge of Oracle.
Founded by Thomas Jefferson, the University of Virginia opened in 1825 as the nation's first public university. A longstanding dedication to preeminence in both scholarship and teaching; top ranking in global satisfaction, collegiality and work/family issues on the COACHE survey of early career faculty; a commitment to excellence that is integrally connected with diversity and a broad array of ben...efits make the University of Virginia a prime choice for both faculty and staff. The University of Virginia is located in the small cosmopolitan city of Charlottesville near the Blue Ridge Mountains, 70 miles from Richmond and 110 miles from Washington, D.C. The University of Virginia remains the No. 2 best public university in the 2013 edition of the U.S. News and World Report rankings. In the 14 years since U.S. News began ranking public universities as a separate category, U.Va. has ranked either No. 1 or No. 2. U.Va. continues to rank in the Top 25 among the best of all national universities, public and private.