General DescriptionDepartment: Oncology Monday-Friday 8:30a.m.-5:00p.m. 40 hrs.
Coordinates office services and research grant actions for 3 faculty and their labs in the Oncology Center- GI Cancer Division.
Duties and Responsibilities:
Maintains conflict free electronic calendars for department faculty. Generates minutes and Agenda for regular monthly and ad hoc meetings. Coordinates and implements office services such as purchasing, records control, and other projects. Assists with preparation and submission of research grants, contracts, progress reports, IRB applications and FDA submissions. Assist with editing of manuscripts, publications and articles for grammar and style. Works in SAP to enter travel reimbursements, on-line payment requests, and ordering office and laboratory supplies. Arranges US and international travel, creates itineraries and coordinates meetings. Includes arranging speaking engagements, event planning, create agenda. Assist in credentialing of postdoctoral fellows, students, trainees, observers. Assist new staff members with orientation to the labs. Locates and compiles information and formats reports, graphs, tables, records and other sources of information. Maintains an organized filing system. Independently triage telephone calls, emails, mail, faxes, and voice mail with good judgment and in an efficient and organized manner. Works independently. Determines priorities and maintains a high degree of professionalism. On a regular and continuous basis, exercises administrative judgment and assumes responsibility for decisions, consequences, and results having an impact on people, costs, and/or quality of service within the functional area.