| Advertised Summary Job Description: Reporting to the Executive Director, CFO of the Office of Global Centers, the Finance Analyst collaborates on general financial operation activities and is responsible for the financial and administrative aspects of grant activities at the Global Centers. Among other duties, these activities include pre-award and post-award management, international bank reconciliation, and financial analysis and monitoring.|
Characteristic Duties and Responsibilities:
Oversees the financial and administrative aspects of grant activities at Centers. Activities related to these responsibilities include but are not limited to:
-Performs pre-award activities, including the development of new grant proposals and budgets and review and negotiation of awards.
-Performs post-award activities, including preparation and distribution of new award notices to global centers and PIs, summarizing the terms and conditions of the award, preparing briefs for CGC management, finance, center staff, PI, and other stakeholders, and setting up accounts, and monitoring financial and reporting activities.
-Serves as the liaison between the global centers, the principal investigators from CGC and different CU units, the Institutional Review Board (IRB) and Sponsored Projects Administration (SPA). Maintains current knowledge of human subject's policies and troubleshoots IRB application submissions.
-Serves as point of contact on all grant matters, subcontracts and other agreements for the development of assigned award applications.
-Monitors ongoing business risk including tracking of funding, delayed execution of contracts, expired authorizations, delayed payments, and regulation of advances to subcontractors and vendors.
-Responsible for the maintenance of all pertinent records, files and documents; assures completeness and accuracy consistent with external and internal compliance requirements
-Manages assigned award close-out, including planning, executing and providing technical assistance to headquarters and country offices.
-Maintains up-to-date knowledge of federal grants and contracts rules/regulations with an emphasis on proposal guidelines and systems, policies and procedures.
Collaborates on general financial operation activities, including but not limited to:
-Performs international bank reconciliation process by reviewing expenses for proper categorization and business purpose, sorting documentation, and communicating with finance staff at the global centers
-Monitors and reviews financial activities at the global centers
-Conducts account and variance analysis, budget analysis, and monitors grant activity; researches financial issues and data, assists in grant budget reconciliations and funder-required financial reporting; coordinates award reporting requirements (quarterly and/or annual technical reports) and required prior approval actions in collaboration with CGC units.
-Works with Columbia General Counsel to fulfill Global Center legal/governing board requirements
-Contributes to and participates in the development and delivery of on-site and off-site training of CGC staff in NY and field offices; serves as facilitator/presenter at learning sessions on specialized topics, participates/moderates discussions within the grant/contract community of practice.
-Provides support on special projects.
-Performs other job related duties as required.
General Minimum Qualifications: Bachelor's degree and/or its equivalent required. Minimum two years' related experience.
Additional Specific Minimum Qualifications: Strong verbal, written, and interpersonal skills needed. Strong customer service focus is required. Must be able to work independently and well under pressure and coordinate multiple projects with competing priorities. Must exercise good judgment and be able to maintain confidentiality. Must be detailed-oriented, accurate and have excellent organizational skills. Ability to work as a team player in a fast-paced environment required. Excellent computer skills, including knowledge of Excel and Access required.
Preferred Qualifications: Knowledge of University financial policies and financial systems is preferred.
As a member of the National Collegiate Athletic Association (NCAA) and the Council of Ivy Group Presidents (Ivy League), it is imperative that members of the Columbia University community, in all matters related to the intercollegiate athletics program, exhibit the highest professional standards and ethical behavior with regard to adherence to NCAA, Conference, University, and Department of Intercollegiate Athletics and Physical Education rules and regulations.
Columbia University is an Equal Opportunity/Affirmative Action employer.