This classification is governed by a negotiated labor contract and is subject to union shop provisions. For more information about union shop provisions, visit Union Information
1st Shift (Days)
Join our award-winning team at University of Washington Medical Center (UWMC). Among the top medical centers in the United States as rated by U.S. News & World Report's "America's Best Hospitals," UWMC prides itself on compassionate patient care as well as its pioneering medical advances. UWMC is operated by the University of Washington (UW) and serves as a training site for UW's School of Medicine. The University of Washington is proud to be one of the nation's premier educational and research institutions. Our people are the most important asset in our pursuit of achieving excellence in education, research, and community service. Our staff not only enjoys outstanding benefits and professional growth opportunities, but also an environment noted for diversity, community involvement, intellectual excitement, artistic pursuits, and natural beauty.
UWMC Ambulatory Floats has an outstanding opportunity for a full time 100% FTE Patient Services Specialist 1-Trainee or 2 (PSS). The PSS demonstrates service excellence standards in performing the following functions: reception and discharge activities; schedule appointments; coordinate ancillary appointments; check in patients; provide initial triage; and coordinate referral process; coordinate medical records; verify and update registration information; process charge documents; collect time of service payments; perform other necessary activities to maintain clinic operations.
Ensure smooth patient flow by paying attention to and communicating unusual events such as late arrivals and extended wait times.
Review clinic schedule daily to identify failed patient appointments and notify patient according to clinic-specific procedures.
Obtain patient demographic information and insurance information accurately and legibly.
Respond to patients' needs and concerns as appropriate. Investigates complaints and works with office manager to find solutions.
Provide general patient services; directions, parking garage validation, calling for transportation, etc.
May accept and process patient payments (co-pays, deposits, etc.)
Schedule appointments consistent with patient needs and clinic scheduling guidelines, including patient demographic information.
Assemble and send appointment and other information to patients and other customers.
Maintain current and accurate system by entering canceled and rescheduled appointments and makes every effort to fill all available slots.
Coordinate and schedule ancillary appointments and consult appointments as appropriate.
Answer the telephone in a professional & courteous manner according to UWMC standards; directs calls as appropriate.
Using clinic guidelines, make telephone assessment of patient problem and severity of condition. Triage calls to appropriate staff; obtain necessary information for the return call; initiate emergency procedure when necessary, using appropriate documentation tools.
Communicate information on medical center programs to patients, referral agencies, University departments, physicians and the community.
Communicate basic information to patients such as insurance, parking, driving directions, etc.
Coordinate information and communication among clinics, providers, managed care plans, insurance companies and patients.
Coordinate referrals and managed care components of care delivery to enhance service to patients and ensure reimbursement to clinic.
Obtain and verify necessary documentation ensuring patient care is covered by insurance plan, and / or to determine level of coverage and requirements for accessing benefits.
Review referral and authorization forms for completeness and legibility. Distribute.
Medical Record Activities:
Review daily schedules system to identify required medical record requests.
Order and coordinate medical records as needed.
Track medical records and distribute.
Prepare medical record according to unit-specific procedures for patient visit.
Assemble and maintain satellite medical records according to unit specific procedures.
Verify patient insurance status and confirm authorization for current services.
Other duties as assigned.
As an employee you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please view this page.
The Patient Services Specialist will be hired as either a 1-Trainee or a 2 depending on experience. The requirements are as follows:
PATIENT SERVICES SPECIALIST 1-TRAINEE: High School graduation or equivalent AND one year of experience in a health care setting OR two years of general office experience OR equivalent education/experience.
PATIENT SERVICES SPECIALIST 2: High School graduation or equivalent AND one year of experience in a health care setting OR three years of general office or customer services experience OR equivalent education/experience.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergra...duate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.