| The University of Washington (UW) is proud to be one of the nation's premier educational and research institutions. Our people are the most important asset in our pursuit of achieving excellence in education, research, and community service. Our staff not only enjoys outstanding benefits and professional growth opportunities, but also an environment noted for diversity, community involvement, intellectual excitement, artistic pursuits, and natural beauty. |
The Department of Surgery at the University of Washington, School of Medicine is guided by its mission:
To provide compassionate and high quality patient-centered care, train future generations of surgical leaders and conduct research in a collegial environment which embraces diversity and promotes inclusiveness.
Surgical specialties practiced include: Adult Surgery in the areas of Cardiothoracic, General, Plastic, Vascular and Transplant Surgery. Pediatric surgical specialties include General, Plastic, Congenital Cardiac and Transplant Surgery. In addition, the Department is the academic and programmatic home of the only Level 1 Trauma Center in a five state region and the Regional Burn Center (both located at HMC and serving adult and pediatric patients). Two other major centers of research and teaching, including the Surgical Outcomes Research Center SORCE and the WWAMI Institute for Simulation in Healthcare WISH have their administrative home in the Department of Surgery.
Our goal is to be a Department of Choice for employees and we have developed Core Competencies that define our vision of a Department of Choice. You can review these core competencies by following this link Core Competencies.
We invite you to learn more about our mission, practices and people by visiting the Department's Website at Department of Surgery.
The Department of Surgery has an outstanding opportunity for a temporary, full-time Administrative Coordinator.
The purpose of this Administrative Coordinator position is to perform office management and complex administrative support for selected faculty and staff of the Department of Surgery. The administrative coordinator is located at the HMC Department of Surgery site and reports to the Administrative Manager, Trauma and Critical Care Surgery, with a strong matrixed reporting relationship to the Department Operations Administrators for Trauma/Burn/Critical Care, Vascular and Plastic Surgery as well as the Manager of Financial Operations for the Department of Surgery.
Coordinating, executing and communicating with faculty, faculty assistants and division administrators on administrative processes and transactions for site-specific Department faculty and programmatic endeavors, including education. Responsibilities include:
Timely reimbursement processing for travel expenses, reimbursements and selected invoice payments.
Work with finance office to perform purchasing transactions;
Track specifically assigned budgets.
Report budget analysis to administrators;
With oversight and within scope of position, develop and maintain relevant statistical data and/or spreadsheets;
Execute office operations including: ordering furniture, supplies, and equipment within department guidelines,
Establish and monitor quality controls for office operations to ensure efficiency and accuracy;
Administrative coordination to include travel arrangements, reimbursements, and purchasing.
Keep plans current on record keeping systems;
Attend bi-monthly meetings with division administrators to review expenses and track budgets
With oversight and within scope of position, plan and coordinate special projects.
Monitor compliance with institutional policy and applicable laws and regulations
Within scope of position, communicate policies and regulations to faculty and staff
Within scope of position, process relevant statistical data into spreadsheets for Administrator's analysis
With oversight and within scope of position, support activities in relation to unit's established goals and objectives including researching, collecting and preparing information and reports; perform other related duties as assigned. Specific Responsibilities include:
Assist division administrators with deployment of financial reports
Participate in Department finance meetings
Use various software applications such as Microsoft Excel and PowerPoint to process reports
Update and monitor compliance with office policies and procedures
Assist in the administration of the operations budget for the divisions of Trauma, Burn & Critical Care Surgery, Plastic Surgery, and Vascular surgery
Approval of expenditures up to $500.00;
Monitoring budgets of various project codes and other funding sources to ensure alignment with budgeting requirements
The individual in this position must possess excellent prioritization and organization skills, attention to detail, and the ability to establish effective working relationships with faculty, staff, managers and division administrators.
| Appointment to this position is contingent upon obtaining satisfactory results from a criminal background check. |
Work is at Harborview Medical Center
Will work for all Surgery Divisions at HMC site
Will travel between sites on occasion and for particular meetings
The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Criminal Conviction History, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select Apply to this position. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your My Jobs page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.