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The Cardiology Division in the Department of Medicine has 96 full-time clinical faculty at three hospitals: The University of Washington Medical Center, Harborview Medical Center and the Veterans Affairs Puget Sound Health Care System. The faculty is known for excellence in patient care, teaching, and research. Our priority is to provide outstanding care while meeting highest expectations for service to patients and referring physicians.
The Division of Cardiology has an outstanding opportunity for a full-time Fiscal Specialist 2.
DUTIES AND RESPONSIBILITIES:
Perform purchasing entries online (ProCard and eProcurement). Place orders, resolve problems and follow-up deliveries of ordered material and merchandise. Ensure compliance with all UW, state, and funding agency policies, procedures, and regulations, including sponsoring agency cost accounting standards.
Prepare/process travel, misc. reimbursements and payments (e.g. eTravel, eReimbursement, Check Requests, Non PO Invoice). Determine funding sources and review documents for audit/regulatory compliance. Proactively inform faculty, staff, and students of University policies and procedures before they incur any expenses.
Manage and track Division's R&T professional development fund / commitment fund spending. Provide monthly balance updates on flexible funding sources to budget analysts and to assigned faculty.
Process petty cash reimbursements, payments to budgets, and gift checks from various donors in compliance with University policies and procedures. Prepare appropriate transmittal paperwork for deposits and letters to acknowledge donors. Coordinate cash collection and deposits.
Manage, maintain, and modify hardcopy and electronic fiscal record keeping systems, database and spreadsheets. Review fiscal records; make corrections to maintain integrity of computer files and reports. Monitor and review document collection for monthly budget reconciliation. Includes monthly reconciliation of Division checkbook/revolving fund account.
Manage purchasing records and resolve problems; review, approve and allocate purchase to proper budget and category; ensure compliance with UW, State and departmental rules and regulations.
Manage record keeping and archiving system ensuring compliance with University policies and procedures for retention of records.
Manage equipment inventory utilizing OASIS. Tag new equipment, process insurance coverage for new acquisitions, and manage tracking process for follow-up on unresolved issues. Complete biennial Division-wide equipment inventory and prepare final inventory document. Prepare University forms to transfer ownership of equipment and maintain inventory forms and records.
Prepare Journal Vouchers (JVs), Requests to Transfer Expenditures (RTEs), Cash Transmittals (CTs), and other necessary fiscal transactions for corrections.
Prepare monthly financial reports for faculty regarding flexible spending accounts.
Provide back-up for payroll processing for: entry/approval of ETR and PTR data, and paycheck distribution.
May serve as backup for other financial positions, as needed within the unit.
Assist higher level fiscal officers with accounting/reporting summary information; assist with the development of budgets for grant or program requests; may consult with funding agencies to resolve problems.
Working with the Administrator and Fiscal Supervisor, forecast fiscal needs/commitments, and develop long-term planning documents.
Analyze and resolve problematic issues conscientiously.
Evaluate current processes and develop process improvement; consult and make suggestions to management when a need is identified.
Prepare specialized reports; conduct special studies to research and/or justify fiscal requests/needs;
Provide excellent customer services to internal faculty/staff and external vendors.
May direct the work of the fiscal student.
Perform special projects as requested and other duties as assigned
As a UW employee, you will enjoy generous benefits and work/life programs.
For detailed information on Benefits for this position, click here.
| Two years of experience at a level equivalent to Fiscal Specialist I AND 15 quarter hours or 10 semester hours of college level accounting, or equivalent education/experience. |
Experience with budget reconciliation, accounting procedures and financial documentation.
Proficiency in Microsoft Excel, Word, Access.
Experience with UW Purchasing, MyFinancial Desktop, E-Procurement, Procard, Ariba, EDW, OPUS
Demonstrated excellent written, verbal, and interpersonal communication skill and outstanding customer service.
Good communication, organizational and problem solving skills.
Efficient time management and strong organizational skills.
Demonstrate ability to work in a high volume arena.
| Appointment to this position is contingent upon obtaining satisfactory results from a criminal background check. |
The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Workforce Authorization, Criminal Conviction History, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select Apply to this position. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your My Jobs page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.