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Our College of Arts & Sciences, Department of Economics, has an outstanding opportunity for an Administrator .
The Administrator reports to the Chair of the Department of Economics as the chief administrative support responsible for managing the daily department operations. Economics has 28 permanent faculty members and 10 staff members serving 700 undergraduate majors, 100 graduate students plus non-majors enrolled in courses. The Administrator acts independently and responsibly, given general direction from the Department Chair and within the University's policies and procedures; responsibilities include general administration, business planning, financial management, personnel, facilities support, research project support, development, and other functions as necessary. Specific duties include:
Manage $9 million annually in revenue distributed between 80 budgets. The Administrator monitors all state budgets (approximately $6.8 million per year). This includes tracking expenditures, verifying balances; and providing monthly budget reports. Create budget projections, analyze spending patterns and alert the Chair to potential allocation deficits or unusual expenditure patterns. Provide other reports as requested by the Chair or other decision makers. The Administrator manages and monitors the self- sustaining budgets (approximately $100,000 annually) associated with the course fees and other activities. Create and maintain financial reports; oversee budget reconciliation, create and maintain budget forecasts. The Administrator oversees endowed funds, and associated operating funds as well as other gifts funds (approximately $2 million per year). Ensure gifts are transmitted and acknowledged in a timely fashion, estimate revenue from endowed funds, provide guidance on allowable uses of gift funds, and steward the timely use of gift funds.
Manage grants (pre- and post-award). The Administrator assists faculty with grant submission, including budget preparation, internal and external electronic forms and sponsor reports. The Administrator oversees the budget reconciliation and preparation of monthly reports. The Administrator provides guidance to investigators and staff regarding federal, state and university grant policies and procedures. The Administrator prepares reports that ensure compliance with federal, state and university policies.
Oversee daily operations of the Department associated with payroll, procurement, accounts payable and receivable and other administrative functions. This includes preparing the Department for the arrival of WorkDay. The Administrator provides guidance to the Department community regarding UW, state and federal policies and procedures that impact department activities. Reviews business processes in tandem with other members of the senior staff to ensure the best service to the School community.
Manage Human Resources. Allocate staff support, directly supervise nine people (7.5 FTE) permanent staff plus hourlies and provide guidance to other staff supervisors regarding HR policies. Ensure that all applicable policies and regulations regarding personnel are followed (e.g. hiring; assigning, reviewing and approving work, training, performance evaluation, disciplinary actions).
Responsible for all academic HR processes: Manage faculty appointment, promotion and tenure and reappointments, preparing, assembling and distributing required documentation. Coordinate faculty recruitments to assure compliance with UW and federal BCIS rules and regulations regarding searches, advertising, applicant packets and database; interview process on-site at professional meetings and in person on campus. On-board new faculty, working with the International Scholars Office to obtain work authorization and permanent residency as needed.
Manage all the department space including offices, conference rooms and computer lab. Oversee quarterly office assignment to graduate students, visiting faculty and other guests. Evaluate needs and arrange for repairs, alterations, minor and major remodels, related furnishing and equipment including telephony. Negotiate funding with College for repairs, improvements and equipment. Make recommendations to Chair regarding equipment acquisition and the College WorkStation Initiative. Re- assign existing equipment to faculty and staff as necessary. Supervise regular equipment and space inventories and reports, ensuring compliance with UW policies and procedures. Surplus outdated equipment and remove from inventory. Ensure compliance with UW, state and federal regulations related to equipment and, appropriate safety training for faculty, staff and students
Other duties as required
| Bachelor's degree |
Three to five years' experience at a four-year higher education institution in positions of increasing complexity and responsibility
Demonstrated experience managing annual funds totaling at least $2 million
Demonstrated experience in budget projection
Demonstrated experience hiring and supervising staff
Demonstrated problem solving and analytical skills
Strong written, digital and oral communication skills, including tact, diplomacy, and discretion
Ability to work independently, professionally, and proactively with a high degree of reliability and accuracy
Demonstrated collaborative work style and ability to work well in a diverse workplace
Proven organization and multi-tasking skills in a fast-paced, demanding environment
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
Appointment to this position is contingent upon obtaining satisfactory results from a criminal background check
The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Criminal Conviction History, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select Apply to this position. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your My Jobs page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.