The University of Maryland, Baltimore (UMB), School of Medicine, Graduate Program in Life Sciences (GPILS) is currently seeking an Academic Services Specialist. The Academic Services Specialist for the GPILS Neuroscience Program reports to faculty graduate program director and the GPILS program administrator. This position manages the day-to-day operations of the graduate program in Neuroscience; Coordinates the daily activities, student functions, and data management; Sets goals and creates tactics to achieve program objectives including Ph.D. recruitment; and works collaboratively as a member of the GPILS staff.
UMB offers a generous benefits package that includes 22 vacation days, 14 floating and holidays, 15 sick days; comprehensive health insurance and retirement options; and tuition remission for employees and their dependents at any of the University System of Maryland schools.
- Oversee daily and long-range program operations and assist students and faculty in the Graduate Program in Neuroscience.
- Troubleshoot and solve challenges for faculty and students in the Program in Neuroscience.
- Develop and conduct formal and informal surveys of students to identify strengths and address needs within the program.
- Provide strategic direction for Program in Neuroscience.
- Maintain and nurture effective partnerships with various constituents across campus and with the multiple schools represented in the Program in Neuroscience.
- Manage all aspects of recruiting for the Program, including applicant review, database management,organizing interviews and travel, maintaining contact with prospective students .
- Serve on various committees in the Program in Neuroscience.
- Write, review and prepare grant reports, proposals and renewals.
- Plan and coordinate daily and long range plans/activities of the program, including annual Retreat, Professor’s Rounds, Neuroscience Journal Club and monthly Seminar Series including handling all financials supporting these events.
- Assist with grant reports, proposals and renewals – including statistical analysis for Neuroscience-Related NIH Training Grant submissions.
- Assist with analysis/reporting and representing the program as needed.
- Perform other related duties as assigned.
Education: Bachelor’s degree in a related field of study. Directly related experience to administration of a program.
Experience: Three (3) years of administration of a program, preferably in higher education or healthcare setting.
Knowledge, Skills, and Abilities
- Knowledge of best practices in field of graduate studies, as well as all relevant federal, state, and local rules, regulations, and programs/policies for meeting compliance.
- Ability to establish goals, structures, and processes necessary to implement a mission and strategic vision.
- Ability to network and interact, as well as support effective partnerships with key groups and individuals.
- Strategic and analytical thinking skills with an ability to solve problems and make decisions; all relevant computer skills and office applications.
- Ability to prioritize ongoing and new projects, as well as conduct research and gather information.
- Verbal/written communication, presentation, and interpersonal skills.
- Ability to operate current computer systems, including relevant software packages and prepare reports.
Hiring Range: Commensurate with education and experience
If accommodations are needed for a disability, please contact Staffing & Career Services at 410-706-2606, Monday – Friday, 8:30am – 4:30pm EST. Maryland Relay can be accessed by dialing 711 (in-state) or 1-800-735-2258.
Equal Opportunity/Affirmative Action Employer. Minorities, women, protected veterans, and individuals with disabilities are encouraged to apply.