| The University of Washington (UW) is proud to be one of the nation's premier educational and research institutions. Our people are the most important asset in our pursuit of achieving excellence in education, research, and community service. Our staff not only enjoys outstanding benefits and professional growth opportunities, but also an environment noted for diversity, community involvement, intellectual excitement, artistic pursuits, and natural beauty. |
The Human Resources department's mission is to support UW faculty and staff in successfully meeting the goals of the University by providing high quality and responsive human resources support to foster an exceptional work environment that encourages, nurtures and recognizes the professional development of University employees. The department's vision is to create a premier Human Resources organization whose staff members are dedicated to the goal of working together to provide the highest possible quality of services in carrying out its mission.
The University of Washington's Human Resources Department has an outstanding opportunity for an executive assistant to the vice president for Human Resources.
As executive assistant to the vice president for Human Resources, you will put your organizational expertise to work functioning in a dynamic environment that requires strong interpersonal and problem solving skills. From managing multiple projects to juggling competing priorities, you will enjoy a job where no two days are ever the same.
Using your effective listening skills and ability to anticipate needs, you will proactively determine the vice president's needs for meetings and events, prepare and coordinate briefing materials, and serve as a liaison as needed.
Welcoming visitors to the office, triaging emails into the UWHR general email account, and scheduling meetings requires outstanding customer service skills and the ability to effectively interact with every level of the University and the public.
Your project management skills will be challenged coordinating public records requests, and working on other priorities and projects of the UWHR management team. Critical to your success in this position, you will need to exercise good judgment and confidentiality while frequently monitoring sensitive issues and situations. Errors in judgment or discretion can have wide-ranging consequences for Human Resources, union relations, and UW.
Provides primary reception and highly confidential professional administrative support with frequent contact with the offices of the President, Executive Vice President, the Provost, Deans, members of the Board of Regents, representatives of the media, students, faculty, and staff.
Handles all scheduling for vice president of HR and associate VP HR administration and information systems, assessing identified priorities and using sound judgment in scheduling and re-scheduling appointments and meetings as necessary.
Prioritizes, triages, and/or responds to incoming electronic and hard copy correspondence. Composes and/or proofs correspondence for vice president's signature and prepare PowerPoint presentations and handouts that may include graphics, charts, tables, etc.
Assists with meeting planning and staff support for University Human Resources Committee, HR Administrators Forums, special committees, task forces or events as needed. Attends high profile meetings, including the HR management team meeting, takes minutes and prepare notes for presentation to the vice president.
Arranges travel logistics, including hotel and transportation, and confirmations of flights.
Manages aspects of petty cash transactions, orders office supplies, and maintains office equipment. Maintains office files on a daily basis, ensuring documents can be retrieved in a timely manner and files are complete and current, and maintains leave records (OWLS) for the VP's Office.
Public Records Responsibilities:
Coordinates, distributes, and tracks public records requests.
Researches and prepares reports, letters, and other written material on a variety of topics including best practices as assigned by the vice president.
Provides backup administrative support as needed. Performs other duties in support of the vice president.
Bachelor's degree and at least four years of professional level office experience including at least two years as an executive secretary or administrative assistant to an executive head or equivalent combination of education/experience.
Demonstrated maturity, discretion, and initiative in carrying out the responsibilities of the position in a confidential manner. Exercise sound judgment and possess exceptional organizational, interpersonal, and communication skills (both written and oral). Demonstrated exceptional customer service. Demonstrated proficiency in Microsoft Word, Excel, PowerPoint, electronic mail, and electronic calendar programs.
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
The most competitive candidates for this position will have demonstrated professional work experience, knowledge, and/or skill in the following areas:
* Ability to anticipate the vice president's needs and be proactive.
* Ability to manage multiple tasks.
* Skill providing exceptional client service to propel an organization's mission.
* Knowledge of executive level demands.
* Familiarity with University policies and procedures and systems.