Event Coordinator (6292U) Job #22620 - School of Information
School of Info Operations
The University of California, Berkeley, is one of the world's most iconic teaching and research institutions. Since 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world. Berkeley's culture of openness, freedom and acceptanceacademic and artistic, political and culturalmake it a very special place for students, faculty and staff.
Berkeley is committed to hiring and developing staff who want to work in a high performing culture that supports the outstanding work of our faculty and students. In deciding whether to apply for a staff position at Berkeley, candidates are strongly encouraged to consider the alignment of the Berkeley Workplace Culture with their potential for success at http://jobs.berkeley.edu/why-berkeley.html.
Application Review Date
The First Review Date for this job is: 1/3/17
The School of Information is a graduate research and education community committed to expanding access to information and to improving its usability, reliability, and credibility while preserving security and privacy. Our multi-disciplinary faculty conduct research in the development of user-friendly interfaces, new approaches to security and privacy, and exploration of the role of technology in developing regions.
We offer two professional master's degrees and an academic doctoral degree. Our Master of Information Management and Systems (MIMS) program trains students for careers as information professionals and emphasizes project-based learning. Our Master of Information and Data Science (MIDS) program is an online degree designed for working professionals with career goals in the emerging field of data science. Our Ph.D. program equips scholars to develop solutions and shape policies that influence how people seek, use, and share information.
Working with the Director and the Assistant Director of External Relations, the Events Coordinator will plan, develop, and implement strategies for I School-specific programs and events. Assignments will include a wide range of external relations issues and constituencies.
The position involves activities associated with reaching, serving, and engaging external constituencies through programs, events, and products related to fundraising, marketing and constituency building. Constituencies include the advisory board, alumni, donors, community, government, and the general public. Translates constituent needs and priorities into customized programs to create, enhance, and sustain relationships between the School and its external constituencies.
35% Plan, develop, and implement strategies for smooth execution of several high-profile I School-specific events, including the DataEDGE and Data Dialogs conferences, Commencement (2x/year), on-campus Immersion for our MIDS program, and events for the Center for Long-Term Cybersecurity. Develop and implement communication strategies designed to inform external constituencies of institutional programs, activities, policies, and practices. Constituencies may include alumni, international visitors, prospective students, donors, campus visitors, government and/or community representatives and the general public.
15% Develop and maintain detailed budgets for conferences, commencement, executive education, and alumni events. This includes recommending ticket/reservation pricing, managing RFPs for vendors, staying on budget, and reconciling actual expenses after events.
15% Research various topics and gather relevant data to inform unit strategic plans, keeping management informed as necessary and providing input as required. This will include site visits and coordination and negotiation with venue operators.
15% Perform high-level administrative operations related to external relations programs and events. This includes acting as a liaison for C-Level executives, senior faculty, high-level donors, Advisory Board members, and school speakers and visitors. Includes making travel and guest arrangements and ensuring a seamless I School experience.
10% Quickly and appropriately identify and solve unforeseen problems that may have a negative impact on the relationship between the School and the constituencies involved.
10% Create and coordinate conference agendas, which includes working with in-house and external graphic and web designers, printers for programs and brochures, and marketing giveaways.
******************************This is a one-year contract position**************************
2-3 years event planning experience.
Thorough knowledge of basic concepts, principles, and procedures of building and maintaining effective relations with internal and external constituencies.
Thorough written, verbal and interpersonal communications, tact and political acumen to effectively represent the campus.
Thorough research, analytical and critical thinking skills, including sound judgment and decision-making skills and ability to correctly identify real and potential problems (advising management as required), and propose effective strategic resolutions.
Ability to recognize potential areas of constituents' concerns and to resolve issues as they arise.
Skills in project management, including event planning and meeting deadlines.
Technical proficiency - solid computer skills with basic office software. Ability to quickly learn function-specific software packages and tools.
Microsoft Office (Word, Excel, PowerPoint), Google Docs, required.
Adaptable flexible, can handle multiple tasks and projects.
Analytical skilled in using quantitative and qualitative assessments to draw conclusions; systematic, rational.
Articulate strong oral and written communication skills.
Goal-oriented seeks to accomplish specific outcomes; begins work with the end in mind.
Collaborative encourages a participative process; has a win-win orientation.
Able and willing to travel to produce special events.
Ability to lift at least 10 lbs. and be physically able to walk across campus and move chairs and tables as needed.
Self-confident trusts own judgment, able to act decisively.
Knowledge of and interest in Information Management and related fields.
Bachelor's degree in related area and/or equivalent experience/training.
Thorough knowledge of UC Berkeley and the I School, their mission, goals, objectives, programs, achievements, infrastructure and issues of concern.
Salesforce experience a plus.
Salary & Benefits
For information on the comprehensive benefits package offered by the University visit:
*The salary range designated for this position: $48,700 - $74,400; however, starting salary will be commensurate with experience.
*This is a one-year contract position. Contract positions may be extended based on operational demand. Contract positions are eligible to participate in the health and welfare programs offered by UC Berkeley.
How to Apply
Please submit your cover letter and resume as a single attachment when applying.
Conviction History Background
This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.
Equal Employment Opportunity
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see: http://www.eeoc.gov/employers/upload/poster_screen_reader_optimized.pdf
For the complete University of California nondiscrimination and affirmative action policy see:
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