General Description Department: Ophthalmology
Monday - Friday 8:30 a.m. to 5:00 p.m. 40 hrs.
This position will provide administrative and secretarial support to faculty, including special projects, credentialing, office work flow, appointments, correspondence, budgets, grant preparation and submission, data compilation and records control. May perform duties of a sensitive and confidential nature.
Essential Job Functions:
Coordinates and implements office services such as purchasing, records control, projects and budget accounting operations. Coordinates collection and preparation of financial and operations reports. Locates and compiles information and formats reports, graphs, tables, records and other sources of information. Assembles and categorizes facts and figures for written computation and calculations. Assists with special events planning including travel arrangements and expense reports. Operates personal computer to access e-mail, electronic calendars, and other basic office support software. Maintains records through filing, retrieval, retention, storage, compilation, coding, updating and destruction. Uses various software applications, such as spreadsheets, and graphics packages to assemble, manipulate and/or format data and/or reports. Types routine correspondence and reports from dictation or handwritten copy using personal computer. Picks up and delivers materials as required. Opens, sorts and screens mail. Answers telephone, screens callers, relays messages, and greets visitors.
Scope of Responsibility:
Knows the formal and informal departmental goals, standards, policies and procedures which may include some familiarity of other departments within the school division. Is sensitive to the interrelationship of both people and functions within the department.
On a regular and continuous basis, exercises administrative judgement and assume responsibility for decisions, consequences, and results having an impact on people, costs, and/or quality of service within the functional area. This job description is general and may require other duties as assigned.