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The Department of Anesthesiology at the University of Washington is spread over four hospitals (University of Washington Medical Center, Harborview Medical Center, Veterans Affairs Puget Sound Health Care System and the Children's Hospital and Regional Medical Center). The Department of Anesthesiology offers instruction in the field of anesthesiology for medical students, residents, fellows and faculty working with a variety of areas including pain, pediatrics, cardiac, trauma, obstetrics and neuroanesthesia.
The Department of Anesthesiology currently has an outstanding opportunity for a Neuroanesthesia Program Specialist.
The Neuroanesthesia program is a highly specialized anesthesia program within the Department of Anesthesiology & Pain Medicine. This specialty also provides anesthesia for critical care service. The Chief of Neruoanesthesia provides oversight and direction for this specialized anesthesia service. Most activity (clinical, training and research) are carried out at the Harborview Medical Center site, though the faculty consults at other UW facilities including UW Medical Center. Neuroanesthesia and Critical Care Anesthesia have developed a non-ACGME fellowship training program. Research in this area is robust and is under the direction of Vice Chair of Basic Research (also located at HMC).
The complicated and multi-faceted nature of this sub-specialty requires deep understanding of the program and its priorities and business practices and the ability to move effectively between the various systems and stakeholders with confidence and appropriate authority. This individual will routinely and independently assess, initiate and complete programmatic priorities that benefit the clinical, educational and research missions and ensure its
The Neuroanesthesia program is a newly designated sub-specialty and rapidly growing area of Anesthesiology. The program is multi-disciplinary and has high visibility within UW Medicine. The Program Specialist will be a critical part of the growth, by working directly with faculty, Chief, Vice Chair and Assistant Director as the specialty service develops. The Neuroanesthesia Program Specialist would provide program support to all areas of the Program. This position reports to the Assistant Director for Clinical Finance and Operations, with a matrixed reporting to the Chief of Neuroanesthesiology and the Vice Chair for Basic Research. The ideal candidate be someone who quickly gains understanding of all parts of the mission and goals of the Neuroanesthesia program and can work as a partner with the faculty leaders to plan Divisional priorities. S/he must be able to initiate and see to fulfillment the processes to implement these priorities. S/he must be able to work independently and problem solve through the myriad of priorities. Because of rapid program expansion, the Program Specialist must be able to build, grow and maintain a highly complex unit.
Major responsibilities for this position include:
Neuroanesthesia program operations (including fiscal management): 50%:
Program support for Neuroanesthesia Research Program Activities: 20%
Management of Neuroanesthesia Education Program : 20%
Program support of Academic priorities: 10%
Management of Neuroanesthesia Operations: 50%:
Oversight and Management of Clinical Scheduling:
Working directly with Chief, Divisional Managers, and Assistant Director, maintain the overall clinical schedule for the Neuro Anesthesiologists.
Coordinate and build the Neuroanesthesia schedule into SpinFusion to
align as appropriate with UWMC and HMC OR tracking systems in SpinFusion.
Recommend, and may customize Spinfusion report structure and design for month to date, year to date, annual and prior year reporting of faculty scheduling activity, call activity, clinical credit activity and other reports
Analyze and produce related data and reports for Chief and Assistant Director
Provide expertise and recommendations on staffing ratios, resident/fellow availability, incentives and other modeling based on analyses of Spinfusion data and other information.
Communicate regularly with Chief, physicians, and Assistant Director to ensure faculty will meet or exceed their bi-annual clinical commitments; submit reports for semi-annual period of record in a timely fashion.
Resolves or escalates issues of non-compliance in a timely fashion to leadership for further actionFinancial Operations Management
Under the general direction of the Assistant Director and the Chief, the Operations Specialist will provide reporting, analysis and tools for the division to ensure clinical quality and divisional finance are appropriately
Works with Assistant Director and Division Chief to draft Division annual operational budget; will review and monitor divisional budgets, recommending and initiating changes to maintain budget viability.
Working with the Assistant Director, Division Chief, and Division Managers the Operations specialist will ensure accurate and timely tracking mechanisms for notifications of the Income Distribution Plan and clinical
Working Directly with the Assistant Director and Division Chief provide financial management of the divisional finances, revenue analysis and fiscal stewardship recommendations
Quality Metrics and Improvement Operations:
Build, analyze and make recommendations on provider and hospital dashboards to track utilization, hours and productivity; assess and analyze opportunities for improvement
Recommend process and general operational improvements for efficiency to the Assistant Director and Chief
Working directly with the Chief provide direct support and management of the Quality Metrics project for the Neuroanesthesiology and Perioperative Neurosciences
Provide administrative oversight on special projects as delegated by the Assistant Director and Chief
Program Support of Neuroanesthesia Research Program: 20%:
Be or become knowledgeable of the basic research program in this specialty area and how it relates to the entire research portfolio of the department;
In collaboration with the Vice Chair, ensure all aspects of the basic research program are managed, including budgets, facilities, research fellow appointments and other aspects;
Ensure activities of the Vice Chair's office are managed, including coordinating events, travel, lectures and other activities;
Act as primary liaison for coordination of activities with other department personnel such as T32s, Bonica Scholars program, faculty seed funding, etc.
Fellowship, Residency and Observer Management: 20%:
Be or become knowledgeable of residency and fellowship requirements in specialty area and how it relates to the entire educational picture;
In collaboration with Chief, develop and produce fellowship and resident training and educational materials pertinent to Neuroanesthesia.
Act as primary liaison for fellows and residents during their rotations through Neuroanesthesia;
Work in close collaboration with Department's Education Offices to ensure all aspects of residency/fellowship rotations are managed, including evaluations, preparation of reports to centralized GME/Education Office;
Manage resident and fellowship onboarding into Neuroanesthesia;
anticipate and prepare for residency rotations; ensure all systems/processes
work for residents upon arrival;
Ensure residents and fellows' experience includes appropriate and timely clinical experience for their educational level and programmatic needs;
Work with Chief and education office to ensure quality and ongoing improvement of the educational experience;
Program Support of Division Academic Priorities 10%:
Provide support for divisional academic pursuits, including literature searches, reviewing and editing journal or other academic articles and preparing them for submission;
Manage Divisional meetings, including agenda development and oversight and meeting follow-up actions;
Oversee coordination of complex meetings for Chief as necessary
Ensure that academic activities of faculty have adequate support for success.
Understand faculty research endeavors and prepare non-scientific aspects of grants and contracts; liaise with departmental grants and contracts as necessary
With the oversight of PIs and Chief, prepare presentations for professional meetings as requested