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The Department of Pharmacy in the School of Pharmacy has an outstanding opportunity for a Grant and Contract Manager (GCM). The GCM is responsible for the Department's pre and post award administration. This position also serves as an advisor to the Administrator and Department Chair providing research expertise. The GCM is the administrative liaison to offices and departments within the University of Washington, federal entities, and private companies to facilitate research projects, and pre and post award financial administration.
The successful candidate will be a self-starter, and have the ability to forecast needs and activities related to grant and contract administration. This person will oversee a Fiscal Specialist 2 or Budget Fiscal Analyst and work in collaboration to provide full service grant and contract support to the Department.
Provide leadership and mentorship to junior faculty and staff, particularly around pre-award operations and development of extramural and intramural funding applications
Provide effective communications and workflow processes for grant production and post-award grants management.
Work toward an environment of innovation and change for the Department. Partner with Administrator and Chair on engaging faculty and staff in creating a culture of innovation, team work, and service with the end goal of advancing the research programs.
Mentor, train, and advise program staff, research staff, and faculty in pre-award operations and processes.
Partner with Fiscal Specialist 2 or Budget Fiscal Analyst for pre and post-award operations, ensuring smooth functioning with a goal of standardized, efficient, and compliant fiscal processes.
Program Compliance and Policy
Provides guidance to faculty and staff concerning administrative, research and fiscal processes in compliance with sponsor, federal, state and university laws and regulations.
Monitor new laws and directives and develop compliance policy or procedures and keep investigators, staff and senior leadership informed.
Identify and assess compliance and risk management issues.
Develop policies and procedures to manage issues and implement as appropriate.
Ensure all expenditures are allowable with all applicable restrictions and regulations.
Ensure grant and contract operational and deliverable requirements are met.
Ensure organizational grants and budget management systems and controls for maintaining compliance with all applicable organizational policies and procedures, regulations, and donor requirements are in place and followed.
Ensure compliance with human subject and animal research requirements.
Provide expertise to the program on grants and contracts.
Ensure compliance with Faculty Effort Certification (FEC) and Grant and Contract Certification Report (GCCR) requirements.
Provide on-going training and written materials to PIs, administrative and research staff concerning policies, procedures, regulations and identified problem areas.
Be the go-to person for non-scientific grants and contracts issues, all aspects of program operations.
Direct the pre-award activities for the core program by performing and overseeing timely and accurate proposal and contract development in accordance with all university, sponsor, and department requirements.
Provide technical advice to investigators and support staff on research funding guidelines and restrictions, application procedures, deadlines and appropriate budgets.
Provide team leadership to complex contract negotiations with sponsors and industry.
Provide strategic planning advice to PIs about funding and resource allocation, considering pre-award plans with current and future awards.
Post-Award Grant Management and Oversight
Direct all grant related activities, oversee and manage technical, legal, financial, and administrative components of grant management for the program, working directly with the finance team, other departments, sponsors, and senior management.
Maintain grant oversight by overseeing the status of grants, and forecasting and tracking grants and budgets for the multiple PIs in the program.
Authorized signature authority on program expenditures; work directly with faculty and staff to ensure expenditures are allowable based on funding agency and award.
Develop tools and indicators to ensure quality and timeliness of all aspects of grants processing and management.
Oversee the financial management of current and new cost and recharge centers, monitor and ensure the quarterly targets are met.
For detailed information on Benefits for this position click here.
| Bachelor's degree in Business Administration, Accounting, Finance, or related field |
Minimum three to five years of experience in pre and post award grant and contract management.
Excellent communication skills, verbal, written and oral
Strong analytical and problem solving skills
Ability to explain complex regulatory, budget and financial information to a broad range of individuals from various backgrounds
Must be a self-starter who is highly organized with a strong attention to detail
Demonstrated ability to work quickly with the ability to manage multiple and rapidly changing priorities
Ability to work both independently and collaboratively
Skilled in using Microsoft Excel to create and use complex spreadsheets
Equivalent education/experience will substitute for all minimum qualifications except where there are legal requirements such as license/certification/registration.