Position Number: 000018
Department: Alumni Affairs (Adm)
Employment Type: Permanent - Full-time
Months Per Year: 12
Essential Duties and Responsibilities:
The Executive Director of Alumni Affairs is responsible for providing a strategic vision for the Alumni Affairs department and Alumni Association; defining and implementing best practices to engage alumni in lifelong progressive relationships with the university; and the planning and implementation of programs and projects that strategically engage alumni with the Alumni Association and University.
Serving as an ambassador, the Director of Alumni Relations is charged with securing commitments from alumni to provide professional expertise and volunteer service; collaborating with colleagues in the administrative offices (including, but not limited to Admissions, Development, Public Affairs and Student Affairs) and the schools to create and maintain pathways for alumni participation that advance the goals of the Institute; partnering with Development colleagues to identify, cultivate, solicit and steward alumni giving; and serving as a liaison between the Alumni Association Board of Directors and the academic and administrative leadership.
The Executive Director of Alumni Affairs will:
Create programming that promotes a comprehensive understanding of the university's mission, goals and priorities and offers diverse opportunities for engagement. The Executive Director works closely with the 30 member Alumni Association Board of Directors, arranging its meetings, staffing its committees and ensuring strong and productive relationships between its members and the academic and administrative leadership;
Develop and orchestrate a comprehensive strategic plan for regularly communicating the University's and the Alumni Association's priorities, mission, history and traditions;
Plan, implement and promote alumni programs that support the University's strategic plan as well as the goals of the Campaign in collaboration with colleagues within the Office of Advancement, the Provost’s Office and throughout the schools;
Capture contact, biographical and career information of alumni via surveys, projects (e.g. alumni online community), correspondence, events, postal returns, etc. to assist with accurate and complete records of alumni in the Banner database;
Establish and build relationships with a wide range of alumni, locally, regionally, and nationally; maintain regular communication with alumni via direct contact, email blasts, and the alumni directory;
Educate graduating students about alumni benefits and engage them in programs;
Partner with Director of Admissions on alumni involvement in the admissions process;
Partner with the Director of the Career Center to plan the growth and accessibility of career networking services for students and alumni;
Collaborate closely with development colleagues in increasing support from alumni; routinely identify and qualify alumni prospects for gifts; communicate development-related activities via contact reports filed in Banner and periodic attendance at development officer meetings;
Oversee and balance the budget for Alumni Affairs; within the annual program budget, manage existing and/or additional costs for alumni programs, services and communications;
Raise funds for select special projects and events in collaboration with Development colleagues;
And supervise the Alumni Affairs staff.
The Executive Director serves as a senior member of the University Advancement team.
Minimum Experience / Education:Bachelor’s degreeMasters degree preferred5-10 years of progressive alumni experience
Preferred Education Skills and Experience:Comprehensive knowledge and holistic understanding of current theory and practice in alumni relations and engagement field
Proven ability to develop and execute a comprehensive alumni programming, communications and engagement strategy.
Demonstrated track record of success in leading, mentoring and inspiring staff to achieve goals and fostering an attitude of staff responsiveness