Position Objective and Summary:
The Controller plans, implements, and administers the systems and processes for agency’s financial operations: including management of billing and receivables, payroll, accounts payable, grant reporting and monitoring, internal control reviews and monitoring, budgeting, financial reporting, cash management, monthly and annual reporting and analysis.
Essential Functions and Responsibilities:
Develops, plans, implements, and monitors the smooth and efficient operation and functioning of the agency’s accounting systems, records, and controls.
Through the use of automated information systems and process development, ensures that accounting systems and controls are efficient and accurate.
Ensures that agency’s financial operations are fully documented and publicized, including written policies, standards, and procedures.
Ensures that agency’s financial transactions are properly documented.
Manages annual fiscal, single (A-133) and pension audits.
Manages annual tax form and Consolidated Financial Report preparation.
Responsibilities include the following accounting functions: payroll, accounts payable, accounts receivable, billing and collections, insurance, grant accounting, cash management, fixed assets, general ledger maintenance and accurate payroll recording.
Budgeting/Forecasting and Reporting
In participation with agency management; prepares agency budget in order to ensure the best allocation and use of the agency’s financial resources.
Analyzes, reviews, and compares actual financial statements with agency budget in order to monitor financial performance and budget variances.
Reports any significant budget variances to agency management staff and works with them to develop explanations and strategies to correct the variances.
Conducts meetings with programs that are underperforming in relation to budget.
Prepares income and cash forecasts.
Analyzes and reports on agency’s use of resources in order to recommend different uses of resources and possibilities for increased efficiencies and cost reductions.
Prepares financial statements and reporting for both internal (agency staff, finance committee, and board of directors) and external sources (banks, funding sources, auditors, etc.).
Performs debt covenant compliance calculations.
Manages the information flow between the finance and development departments.
Developing and Leading Employees
Orients and trains new employees according to program and department guidelines to ensure all new employees are ready and able to perform as necessary.
Makes work assignments and provides appropriate level of direction.
Sets and evaluates clear and collaborative individual performance goals for employees.
Provides regular individual supervision and performance feedback to employees.
Coaches and mentors employee development around professional interests and career goals.
Recognizes and rewards employee performance, initiative and decision-making.
Completes meaningful Performance Reviews for all employees and submits as required.
Quality and Accountability
Uses UCAN AAA processes to ensure quality and accountability in the work done by team.
Ensures contract and/or funder performance requirements are met and reports results as necessary.
Follows all applicable regulatory standards, including but not limited to: COA standards, IDCFS licensing regulations, IDCFS policy and procedure, CPS/ISBE policy and procedure, and Medicaid procedures.
Networking and Team Building
Contributes to the overall management of UCAN.
Develops relationships with key internal and external people to facilitate smooth and efficient operations.
Presents relevant financial concepts to program management.
Acts as a liaison.
Builds strong interpersonal relationships with team and among the team members
Facilitates regular and productive team meetings and encourages team member participation
Coordinates services with multiple UCAN programs to ensure appropriate services for clients and teamwork between programs