Graduate Student Support and Recruitment
(Program/Project Specialist, #1897)
Position Overview: The successful Graduate Student Support and Recruitment candidate will join a team of enthusiastic and collaborative Plant Pathology staff members committed to enabling excellence in research, teaching, outreach, and extension in the area of plant health. The primary responsibility of this position is to support the graduate program in Plant Pathology including: 1) student support, advocacy, and development; 2) student progress and retention; 3) program development and management; 4) admissions and recruitment; 5) and professional development and service. The successful candidate will work closely with and support the activities of the Director of Graduate Studies and the Plant Pathology Education Committee. The successful candidate will also enjoy opportunities to work in a dynamic environment with diverse and committed professionals.
Major Areas of Accountability:
Student and Graduate Program support (60%)
Support student learning through direct contact with graduate students and the Director of Graduate Studies. Associated activities will include but will not be limited to serving as primary contact for all graduate student applicants; coordinating application processes for all graduate students; explaining program policies and procedures; independently resolving student issues arising during the application process (e.g., international student visa and travel situations); maintaining prospective and current student files and keeping applicants aware of their status; acting as a liaison between the Graduate School and students; handling Graduate School forms on behalf of students; submitting applicant files to the Department’s Admissions Committee or Faculty Assembly, as appropriate; coordinating all aspects of Admission Committee meetings. The employee in this position will assist the Director of Graduate Studies and Admissions Committee as needed. Serve as a resource on the Department’s Education Committee. Provide primary program support for graduate students in Plant Pathology, including advising students on program requirements and milestones or directing students to the faculty advisor or the Director of Graduate Studies, as appropriate. Advise students on program planning strategies and registration questions. Maintain student records and course enrollment. Coordinate and monitor student annual progress reports. Gather and document various graduate student data, etc., for various entities inside and outside of the University and for evaluating and improving the Graduate Program. Use appropriate data management programs and applications as needed including, for example, scheduling courses and updating curricula through the University ECAS (Electronic Course Authorization System) and PCAS (Program and Curriculum Approval System) systems. Additional responsibilities may be assigned by the Director of Graduate Studies or the Department Head.
Student recruitment (40%)
In partnership with the Director of Graduate Studies, the Department’s Education Committee, and the Department Head, the successful candidate will contribute extensively to the design, development and execution of a student recruitment strategy with the primary goal of increasing graduate program applications and performance metrics of incoming graduate students. In this role, creativity and enthusiasm are required. Responsibilities and roles may include but are not limited to working in collaboration with the Communications and Relations Coordinator to develop promotional print, video, web-based, or social media content to promote graduate studies in plant pathology; identification of targets (e.g., colleges, universities, student clubs, alumni networks, etc.) for communications campaigns to promote the Plant Pathology graduate program; coordination of messaging and facilitation of faculty interactions with potential graduate students; coordination of on-campus visits by potential graduate students individually or as a group; and evaluation of recruitment processes. The successful candidate will also play a role in promoting and nominating exceptional students for internal and external fellowship and scholarship award opportunities.