ADMINISTRATIVE ASSISTANT A (TEMPORARY)
|Req #: ||141198 |
|Department: ||SURGERY |
|Appointing Department Web Address: ||http://www.uwsurgery.org |
|Job Location: || Health Sciences Center |
|Posting Date: ||01/12/2017 |
|Closing Info: || Open Until Filled |
|Salary: ||$2,940-$3,818/month |
|Union Position: ||Yes |
| || This classification is governed by a negotiated labor contract and is subject to union shop provisions. For more information about union shop provisions, visit Union Information |
|Notes: || As a UW employee, you will enjoy generous benefits and work/life programs. For detailed information on Benefits for this position, click here. |
| The University of Washington (UW) is proud to be one of the nation's premier educational and research institutions. Our people are the most important asset in our pursuit of achieving excellence in education, research, and community service. Our staff not only enjoys outstanding benefits and professional growth opportunities, but also an environment noted for diversity, community involvement, intellectual excitement, artistic pursuits, and natural beauty. |
The Department of Surgery at the University of Washington, School of Medicine is guided by its mission: To provide compassionate and high quality patient-centered care, train future generations of surgical leaders and conduct research in a collegial environment which embraces diversity and promotes inclusiveness.
Surgical specialties practiced include: Adult Surgery in the areas of Cardiothoracic, General, Plastic, Vascular and Transplant Surgery. Pediatric surgical specialties include General, Plastic, Congenital Cardiac and Transplant Surgery. In addition, the Department is the academic and programmatic home of the only Level 1 Trauma Center in a five state region and the Regional Burn Center (both located at HMC and serving adult and pediatric patients). Two other major centers of research and teaching, including the Surgical Outcomes Research Center SORCE and the WWAMI Institute for Simulation in Healthcare WISH have their administrative home in the Department of Surgery.
Our goal is to be a Department of Choice for employees and we have developed Core Competencies that define our vision of a Department of Choice. You can review these core competencies by following this link Core Competencies.
We invite you to learn more about our mission, practices and people by visiting the Department's Website at Department of Surgery Website.
The Department of Surgery currently has an outstanding opportunity for an ADMINISTRATIVE ASSISTANT A. The purpose of this position is to provide administrative support to the Department of Surgery (DoS). This position has a matrixed reporting relationship to the Chair Office Administrator for Surgery.
S/he must independently perform administrative work, manage special projects, and serve as an informed resource for department faculty, residents, and other staff.
Provide confidential administrative support to the Director of the Departments of Anesthesiology & Pain Medicine and Surgery.
Scheduling and coordinating complex meetings often involving multiple departments or Dean's office colleagues.
Drafting, finalizing and distributing department-wide notifications on behalf of the Director;
Managing the day-to-day administrative support of director, including all scheduling/calendar management, phone and visitors to the Director;
Coordinating travel and managing travel reimbursement;
Original drafting and/or editing and finalizing correspondence from the Director.
Functioning as back up to the Department of Surgery Chair assistant when Assistant is out of the office for extended periods of time.
Department of Surgery -wide administrative coordination and event support.
Duties will include providing administrative support of the Chair's office in the Department of Surgery Chair and Administrative Suite.
Overseeing daily Chair office administrative duties
Managing a multi-line phone system
Welcoming and providing customer service to visitors to the Chair's office and Administrative Office suite.
Managing copiers (leasing agreement, maintenance liaison) in the Chair office and common HSB areas,
Ordering supplies for Chair's office, managing mail and copy room areas.
Generates, maintains and updates various departmental resources including faculty support lists and management team lists.
Liaison/ point of information for individuals inside and outside the department seeking information, instruction and guidance on Department processes and practices.
Coordinates conference rooms appointments, audiovisual equipment checkout and maintenance, and food/beverages as needed.
Oversees and coordinates the scheduling for the Department of Surgery's conference room, fielding inquiries from members both inside and outside of the Department of Surgery.
Logistical support of events as requested. Will include annual Strauss lecture, other Chair office functions and logistical support of Grand Rounds.
| High School graduation or equivalent AND four years of progressively responsible experience in office, secretarial, bookkeeping, accounting, or general administrative work OR equivalent education/experience. |
Demonstrated attention to detail.
Must be able to communicate well verbally and in writing.
Must be proficient in Microsoft Office, particularly Microsoft Outlook, Word, Excel, and PowerPoint.
Demonstrated excellent professionalism and customer service.
Must be able to prioritize multiple and sometimes competing tasks
Responsibilities must be completed with a high degree of accuracy;
Demonstrated punctuality and good attendance patterns.
Must understand and maintain confidentiality.
| AA or BA degree in Business or other related |
Experience in a university setting
Experience in an academic medical setting, strong plus
|CONDITION OF EMPLOYMENT:|
| Will work in shared work environment |
Has regularly set hours 8:00 - 5:00
Appointment to this position is contingent upon obtaining satisfactory results from a criminal background check.
The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Criminal Conviction History, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select Apply to this position. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your My Jobs page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.