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The School of Dentistry is one of the top dental schools in the country and the only public dental school in the region. With eight academic departments, the School educates the dentists of the future in the DDS program. The Assistant Dean serves as the chief operating officer for the School of Dentistry, reporting directly to the Dean. The Assistant Dean has a comprehensive scope of administrative responsibilities, including: financial planning/management, budget development, human resources, compliance, and space/resource allocation. The School's sources of funding are varied including state, clinical, sponsored research, and gifts/endowments. The Assistant Dean is an integral part of the School's senior administrative team of associate/assistant deans, working on policy development and change management. He/She has the responsibility to assure that decisions are in accordance with University, State and federal policies and procedures.
The UW School of Dentistry has an outstanding opportunity for an Assistant Dean.
The Assistant Dean oversees the State budgets, gift and endowment budgets, grants and contracts, and clinic revenue with decision-making authority and independent management to maximize the use of the School's financial resources and withstand audit review. The School's annual budget is $34 million per year, including $17 million in clinic revenue. On an ongoing basis, the Assistant Dean interprets policies and regulations; develops and implements internal financial controls; utilizes various financial sources wisely; oversees the production of complex financial reports and projections; and provides advice and guidance to the Dean, Associate Deans, Department Chairs and School managers and administrators. Considerable efforts are devoted to working with the clinic financial and management staff to analyze production, review expenses, determine shared costs, develop faculty practice plans and approve incentive payments to faculty practitioners.
Human Resources Management
For approximately 125 faculty, 365 residents, graduate and predoctoral students, 645 affiliate faculty, and 245 classified and professional staff, the Assistant Dean ensures that the School's activities in the area of human resources administration are effective and comply with University policies and procedures. This includes interpreting federal, State and UW laws, policies and procedures; responding to the needs of faculty leadership, faculty members and staff; providing opportunities for professional development of staff; overseeing the faculty appointment, promotion and tenure process; facilitating change and process improvement; providing advice and guidance to the Dean, Associate Deans and Department Chairs. The Assistant Dean serves as the School's hiring official, approving staff personnel actions including hiring and termination. He/She serves as the primary liaison between the School and central UW offices for staff and academic personnel issues investigating, mediating and engaging in complaint resolution. The Assistant Dean directly supervises financial and human resources staff. The department administrators have dual reporting to the Department Chair and the Assistant Dean.
The Assistant Dean assists the Dean in developing a functional space plan for the School and coordinating the support services necessary to ensure effective operation. Working with the Space and Resource Allocation Committee, the Assistant Dean guides discussion and review of space reassignments and major equipment purchases. He/She approves purchases, verifies compliance and signs related contracts.
The Assistant Dean must be able to facilitate change and modernization recognizing the culture of the University and the School of Dentistry. The Assistant Dean manages implementation of new organization, processes and procedures and communicates such to the School faculty and staff, encouraging their understanding, support and participation.
The Assistant Dean represents the School by working closely with the UW administrative offices including the Attorney General's Office, Office of Planning and Budgeting, Treasury, HR Operations, Risk Management and Health Sciences Administration, with decision making authority during formal negotiations. The Assistant Dean serves on various working groups and committees for University-wide process improvements and central system upgrades (e.g. purchasing, payroll, HR).
This position requires an advanced degree in business administration or related field, plus 10 years of progressively responsible positions in management. A combination of education and experience demonstrating an advanced level of competence may suffice in place of the requirements of an advanced degree.
Demonstrated experience managing and supervising a large, diverse staff. Effective leadership and mentoring of staff is essential.
Excellent communication skills (especially with diverse groups of faculty, staff and students), including the ability to lead discussions and actively listen.
Demonstrated experience in business management, financial analysis and long term planning.
Experience implementing change, including new systems impacting the entire organization.
Ability to effectively represent the dean, especially in his/her absence.
Experience in working with centralized personnel and financial systems.
Ability to meet constant, changing and often overlapping deadlines.
Excellent work ethic, strong organizational skills and the ability to independently set priorities and deal effectively with interruptions.
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
In depth knowledge of overall University policies and procedures.
Experience working in a health care system.