Requisition ID: req1348
Job Title: Program Coordinator- Business, Engineering and Technology
Department: Business, Engineering & Tech
Location: Columbus Campus
Employment Type: Staff
Employment Status: Externally Funded
Bargaining Unit: Non-Bargaining Unit
FLSA Status: Exempt
Compensation Type: Annual
Schedule: 8am-5pm; additional hours as necessary.
End Date(if applicable): 8/31/2018
In support of the federally funded grant and at the direction of the supervisor, facilitates the creation, integration and delivery of services to grant participants including students, partner institutions/associations, and industry partners. Develops partnerships with agencies in central Ohio region for the purposes of conducting participant outreach and recruiting. Serves as a representative of the College to develop industry partnerships that drive successful program outcomes or strengthens college goal attainment of grant deliverables.
The Project Coordinator will function as the post-award project manager, handling day-to-day project activity and ensuring that all aspects of the project are done according to the grant proposal. This position may be a new hire or a reassigned staff member that coordinates events and accomplishments, monitors outcomes, and manages reporting.To perform this job successfully, an individual must be able to satisfactorily perform each essential duty listed below. Reasonable accommodations will be made for persons with disabilities covered by the Americans with Disabilities Act, in accordance with its requirements.
General responsibilities will likely fall into one of the following areas:
1. Project liaison: Works with project's internal partners and develops external partnerships. At the direction of the supervisor, acts as a liaison to faulty and staff at Marysville Early College High School (MECHS) and CSCC to ensure seamless integration from MECHS to CSCC. Participates in local industry round-tables and councils. Works to develop engagement of industry organizations for the projects on behalf of the College. Act as administrative support and liaison with Marysville Early College High School, assisting faculty with submitting application to be a dual-credit instructor.
2. Program outreach: Develops a month-by-month individual outreach plan that assists in driving recruitment of participants for the project. Contributes to the development of an overarching strategic plan for the project. Planning includes: Identification of community organizations in the target region that can assist with outreach. Coordinates outreach to individual training participants. This includes attendance at outreach events.
3. Compliance: Creates a working knowledge of the funding agency and award compliance. Ensures that all the grant statutes are followed and the policies of the CSCC are adhered, appropriate documents, forms and reports are filled accurately and in a timely manner. Coordinates efforts with other programs/departments as appropriate.
4. Project Management: Engages with project support staff on the day-to-day activities. This includes full-time, partial full-time and part-time personnel associated with project activities. Collaborates with the supervisor, Grants Office, CSCC academic department and MECHS faculty and staff to manage the project. At the direction of the supervisor, documents project activities including developing a project work plan, submitting time and effort reports for project staff, preparing and submitting performance reports and creating a project sustainability plan. Help to facilitate solutions when obstacles are encountered.
5. Lab Launch: Working with the lead faculty to facilitate the launch of an equipped Marysville Early College High School laboratory to operationalize the required hands-on learning experiences that duplicate the CSCC main campus activity. The task will require detail review of current on campus practice within selected courses and the securing of needed supplies and equipment for a successful launch and ramp up. Will assist in implementing college courses to ensure fidelity between Marysville and Columbus State courses, ensuring course and equipment are inline in advance of class start date. Coordinate both faculty groups to meet regularly regarding curriculum and professional development opportunities. This responsibility, among others will require significant time spent at both the CSCC main campus and the Marysville high school lab location.
6. High-Impact Communication: Clearly and succinctly conveys information and ideas to individuals and groups in a variety of situations; communicates in a focused and compelling way that drives others' thoughts and actions.
7. Data Tracking: Track and report on grant metrics and deliverables. Works with Institutional Effectiveness to collect and compile necessary data, while maintaining confidentiality of sensitive information, for reporting progress and metrics to funding agencies and internal stakeholders.
8. Career Services: Facilitates the job placement initiative grant participants within the industry and coordinating with student career services for the purposes of resume review, interview and career consultation. Coordinate opportunities for students to learn of and explore career tracks. Plan outreach recruitment events for adults seeking educational opportunities. Provide assistance to students seeking to articulate to CSCC. Work with Modern Manufacturing Work Study Coordinator to provide career and articulation opportunities.
9. Develops Customer Referral System: Engages community organizations to refer training participants to the program as well as other appropriate community organizations, securing their assistance in marketing efforts through their endorsement or client satisfaction stories.
Works assigned schedule, exhibits regular and predictable attendance and works overtime as required meeting workload demands. Performs other related duties as required.
Execution of the responsibilities will continually evolve and adjust based on programmatic activity and institutional seasons. A willingness to work from both the Columbus State main campus and the Marysville high school lab will be expected. The split between locations will likely be a two and three day split but will fluctuate based on need. Additional related responsibilities could occur in order to accomplish the objectives of the grant project.
Knowledge, Skills and Abilities: Knowledge: project management experience; proficiency in using various types of technology including CNC, robotics and industrial maintenance equipment; career planning and development processes; job search strategies; computer software programs and applications; public relations and cultural diversity. Skills: verbal and written communications; listening; preparing written reports; preparing training plans, counseling plans and individual employment plans, problem solving and analytical thinking; operating general office and job related equipment; planning, maintaining and promoting good public relations; customer service; project management, developing sales or work plans, networking with other organizations and businesses; general typing; organizing and coordinating career programs. Abilities: serve as official college representative; maintain confidential and sensitive information; work independently demonstrating initiative; coordinate multiple activities and tasks; exhibit flexibility in work schedule and job tasks; develop and maintain effective working relationships with associates, supervisors, job contacts and general public; originate correspondence; maintain confidential and sensitive information; work effectively with persons of varying cultures and diversity; develop, implement and deliver effective assessment programs; facilitate groups; conduct individual counseling services, anticipate, analyze and resolve problems.
Minimum Qualifications: Bachelor's Degree in any Business, Engineering or Technology discipline. State Motor Vehicle Operator's License or demonstrable ability to gain access to work site(s).
Preferred Qualifications: Project management, manufacturing or lab coordination experience preferred.
Additional Information: Applications must include both a resume and cover letter. Cover letters should address applicant's project management, manufacturing or lab coordination experience.