The Financial Coordinator supports a university accounting-related area or program under supervision of the area manager. Supports a school/dept's financial operations. This position reviews a portfolio of multiple schools/depts' financial operations comprised primarily of standard and routine work. This role provides transactional oversight. The Financial Coordinator applies industry and professional standards, university policy and procedure, federal and state laws and other regulations (as applicable). This position represents and/or guides business area on internal and/or external financial affairs by exchanging information.
Please Note: This position may be required to work weekends and evenings.
- Prepares materials for annual budget planning such as analysis, budget performance reports and year-end close data.
Analysis, Statements and Reporting:
- Creates daily, monthly and/or annual analysis and reports regarding area/unit, accounts, funds, payroll, expense and/or revenue allocation, etc.
- Provides support for annual audit workpapers
- Provides review and oversight of all types of financial transactions some of which may be complex in regard to size or duration of account.
- Enters individual and/or summary of transactions into journals and/or general ledger or other NU enterprise system.
- Reviews; ensures approval based on alternatives regarding practice and policy; analyzes and classifies transactions in accordance with established chart or coding of accounts; creates new accounts; prepares, processes, reconciles and provides receipts (as appropriate) for transactions.
- Processes transfer and/or appropriation charges and may balance and/or close accounts.
- Troubleshoots problems; performs vendor/account research as needed; obtains additional information from or provides instruction and guidance for customers/vendors; corrects or escalates.
- Maintains Chart of Account lists.
- Accesses multiple banking systems to process transactions, retrieve information, and/or initiate wire transfers.
- Provides financial policy interpretation to determine the validity of customer requests and ensure compliance.
- Contacts outside agencies, banks and/or banking systems to obtain clarification of rules and/or regulations.
- Controls account availability for all chart strings.
- Provides support for internal audit requests.
- Processes and presents data and information through the application of database, graphic and spreadsheet software.
- Obtains data by downloading from enterprise system; develops and runs queries.
- Completes special financial projects such as: (enter in explanation of special projects).
- Performs general office support activities.
- Assists with training of new staff members
- Creates and provides financial training on practice, procedure, policy and/or laws and regulations to customers.
- Supervises temporary, part-time or work study students
- Provides work direction to others
- Supervises other employees
- Assists with hiring employees
Performs other duties as assigned.
- Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree in Accounting, Business Administration, Finance or related field; OR 2 years financial administration work experience; OR appropriate combination of education and experience.
- 1 years financial, budgeting and/or preparing account reconciliations or financial statements along with financial analysis experience.
Minimum Competencies: (Skills, knowledge, and abilities.)
- Excellent computer skills including proficiency in the use of spreadsheet, database and word processing software.
- Familiarity with financial reporting.
Preferred Qualifications: (Education and experience)
- Successful completion of a full course of study in an accredited college or university leading to a master's or higher degree and 2 years work experience in a leadership role within a customer service area and higher education/college union/student activities setting; OR appropriate combination of education and experience.
- High level of self-motivation and demonstrated capacity for independent judgment, planning, evaluation, and decision-making.
- Technical knowledge of event management software (EMS), audio-visual equipment and building management techniques extremely helpful.
- Ability to establish and maintain professional relationships with student and professional staff, Division colleagues, and the University community.
Preferred Competencies: (Skills, knowledge, and abilities)
- Association of College Unions International Competencies:
- Facilities Management
- Fiscal Management
- Human Resource Development
- Intercultural Proficiency
- Student Learning
As per Northwestern University policy, this position requires a criminal background check. Successful applicants will need to submit to a criminal background check prior to employment.
Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. Hiring is contingent upon eligibility to work in the United States.