Executive Assistant 2 - 73636
Note: Not all unique aspects of the job are covered by this job description
Provide advanced, diversified administrative support of a substantial and confidential nature to an executive who is a member of the University Cabinet. Anticipate executive's needs and proactively solve problems and/or independently handle issues. Work is performed autonomously, without specific instructions or prescribed procedures, and with delegated authority to exercise discretion and judgment regarding matters of significance on behalf of the executive.
- Coordinate the executive's activities, including management of a complex calendar, travel arrangements and associated logistics. Independently commit the executive's time to those requesting access to him/her based on an indepth understanding of the executive's priorities and needs and his/her role within the university framework.
- Independently prioritize, plan, coordinate and/or oversee logistics for meetings and conferences with individuals and entities internal and external to the university, including executive and senior level staff, donors, and government officials.
- Serve as the executive's liaison to various internal and external constituencies, including screening correspondence and telephone calls keep the executive informed of all matters requiring his/her attention.
- Compose correspondence develop, review and edit presentations and documentation independently research and analyze associated issues and/or compile materials needed for presentation and/or decision making purposes.
- Oversee and/or manage multiple projects anticipate and track critical dates, events and organizational issues for the executive follow up with appropriate parties to ensure deadlines are met.
- Organize and maintain the workings of the executive's office. Take responsibility for filing systems and ensuring all pertinent information and supporting materials are retained. Direct staff to perform various tasks and assignments.
- May also supervise staff.
* Other duties may also be assigned
Education & Experience:
Bachelor's degree and seven years of relevant experience or combination of education and relevant experience.
Knowledge, Skills and Abilities:
- Demonstrated extensive high-level administrative experience supporting executive level individuals. Excellent verbal and written communication skills, including editing and proofreading.
- Excellent planning and organizational skills.
- Demonstrated ability to handle sensitive issues and maintain confidentiality.
- Demonstrated ability to cultivate positive working relationships and gain the trust and respect of all levels of internal and external constituencies. Contextual understanding of executive's role within the university framework.
- Demonstrated ability to perform duties with a high level of professionalism, flexibility, discretion, judgment, diplomacy and tact. Ability to multitask, adapt to changing priorities and meet deadlines.
- Advanced computer skills and demonstrated experience with office software and email applications.
- Constantly perform desk-based computer tasks. Frequently sitting.
- Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.
- Rarely twist/bend/stoop/squat, kneel/crawl
* Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
May work flexible work schedule including weekends.
- Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
- Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety communicates safety concerns uses and promotes safe behaviors based on training and lessons learned.
- Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.
Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.
Location: University Budget Office
Job Code: 4161