The University of Wisconsin – La Crosse (UWL) and the Division of Academic Affairs is inviting applicants for the position of University Registrar. As leader of the Office of Records and Registration, a key enrollment service unit, the University Registrar provides strong leadership consistent with the mission and strategic enrollment goals of the institution and provides support in student enrollment and retention. The individual in this position will guide and supervise staff in the planning and delivery of essential curricular and records services.
The University Registrar focuses on enhancing services in response to faculty and student needs, and employs emerging technologies to improve the efficiency, convenience, accuracy, and effectiveness of these services. Responsibilities also include providing direction and leadership for implementation and enforcement of academic policies and procedures in compliance with local, UW System, state, and federal regulations. The University Registrar is part of the leadership team within Academic Affairs and reports to the Associate Vice Chancellor for Academic Affairs.
This position includes the following responsibilities:
Visionary Leadership and Strategic Planning
- Direct and lead all administrative and operational functions of the Office of Records and Registration (the office).
- Develop and implement short and long term strategies for achieving the goals of the office to align with the division and the University.
- Collaborate with University personnel to advise on and implement University policies and procedures that support an environment conducive to student success.
- Ensure the integrity, accuracy, and security of all academic and demographic records; serve as the official authorized custodian of student records.
- Serve as a consultant on University curriculum and program planning committees.
- Enforce institutional and legal policy standards and regulations.
- Coordinate new and emerging initiatives related to the core functions of the office with relevant stakeholders internal and external to the institution.
Oversee Curricular & Faculty Services Functions
- Coordinate the Records Office Curriculum and Scheduling team activities and planning.
- Assist University personnel with curriculum development and change.
- Coordinate University curriculum review activities.
- Facilitate an effective student registration process; monitor University academic calendars; oversee the creation and maintenance process of academic degree audits; ensure accurate and timely creation and delivery of the University catalog; create and update University timetables.
Oversee Records & Student Services Functions
- Monitor transactional activities conducted in the office to ensure appropriate academic record information is collected and accurately recorded.
- Oversee transcript and record production, enrollment and degree verifications, student course withdrawal, posting of degrees to student academic records, and the re-entry admission process.
- Collaborate with academic units in developing, implementing and enforcing academic policy; ensure approved policies can be systemically supported by existing human, fiscal and technological resources.
- Make recommendations to alleviate conflicting or confusing discrepancies of academic and institutional policy in consultation with University constituents.
- Ensure the University is adhering to athletic eligibility policies and procedures and federal Veteran Educational Benefits policies and procedures.
Coordinate Software Planning, Implementation, and Evaluation
- Ensure office software systems operate effectively and efficiently.
- Analyze technical capabilities of automated systems and current business practices to maximize efficiency.
- Research, monitor, and implement software technologies to enhance student/faculty academic transactions.
- Manage student records on PeopleSoft Campus Solutions
Provide Personnel Supervision and Budgetary Oversight
- Determine, secure, and allocate human, financial, and other resources.
- Monitor and approve budgetary expenditures and incoming revenue projections to ensure office is adequately funded for standard operational functions.
- Supervise staff and provide guidance and leadership to develop and support high functioning teams within the office.
- Ensure UW System, state, federal, or best practice recommendations are followed by the staff to ensure academic record integrity is preserved.
- Provide expertise related to the Family Educational Rights and Privacy Act (FERPA) and ensure institutional compliance with FERPA in relation to academic records.
- Earned master's degree from an accredited institution.
- Progressively responsible experience in a Registrar or Student Records office, or related experience in higher education.
- Experience working with relational and transactional databases (Student Information Systems) such as PeopleSoft, SunGard, Banner, Jenzabar, or Datatel
- Record of personnel supervision and management experience
- Knowledge of FERPA regulations as related to student records
- Demonstrated commitment to fostering a diverse working and learning environment
- Demonstrated experience creating and supporting strong work teams
- Demonstrated ability to deliver student centered services
- Knowledge of the administration and maintenance of the PeopleSoft SIS
- Excellent organizational and problem-solving skills
- Demonstrated experience integrating new technology into office procedures and processes
- Strong oral, written, and interpersonal skills
- Demonstrated ability to use query tools to retrieve information from a complex database
- Project management experience
We at the University of Wisconsin-La Crosse believe students, faculty, and staff all are enriched by our exposure to differing ideas, opinions and cultures. We strive to be a leader in Wisconsin's movement toward increased diversity and inclusiveness. We believe that employees from diverse backgrounds are critical to achieving excellence as a nationally recognized institution of higher education.
This is a full-time, annual (12 month) position, which includes a State of Wisconsin benefits package with an anticipated start date of June 5, 2017. First review of applications begins February 9, 2017.
Note: Electronic submission of application materials is required. For additional information about this position and to apply, please visit https://employment.uwlax.edu/
Please contact Dr. Robert F. Allen (firstname.lastname@example.org), Search and Screen Chair, if you have a special need/accommodation to aid your participation in our hiring process.
The University of Wisconsin-La Crosse (UW-La Crosse) provides a challenging, dynamic, and diverse learning environment in which the entire University community is fully engaged in supporting student success. Grounded in the liberal arts, UW-La Crosse fosters curiosity and life-long learning through collaboration, innovation, and the discovery and dissemination of new knowledge. Acknowledging and respecting the contributions of all, UW-La Crosse is a regional academic and cultural center that prepares students to take their place in a constantly changing world community.
UW-La Crosse's diversity and inclusion efforts are guided by our adherence to Inclusive Excellence. We define Inclusive Excellence as “... our active, intentional and ongoing commitment to bridge differences with understanding and respect so all can thrive." The goals of Inclusive Excellence are to increase the retention of diverse faculty, staff and students while encouraging a campus climate that is inviting and welcoming to all. UW-La Crosse strives to promote acceptance of all facets of diversity from racial/ethnic diversity to diversity of thought and experience. UW-La Crosse is a 2014 recipient of the Higher Education Excellence in Diversity (HEED) award from INSIGHT Into Diversity magazine. UW-La Crosse is proud to be one of only 83 recipients of this national honor recognizing our commitment to diversity and inclusion.
UW-La Crosse has appeared prominently on the U.S. News & World Report list of “America’s Best Colleges” for more than a decade and is ranked consistently as one of the top institutions in the Midwest. With a student population of roughly 10,500, the University offers 91 undergraduate programs in at least 30 disciplines and 26 graduate programs in three colleges: Liberal Studies, Science and Health, and Business Administration, including the School of Arts & Communication and the School of Education. There are 502 full-time faculty and instructional academic staff, 76 percent of whom hold terminal degrees. UW-La Crosse boasts a retention rate (freshmen returning as sophomores) of 86 percent, graduation rate (degree within six years) of 70 percent, and is among only 12 institutions cited nationally by the American Association of State Colleges and Universities for its success in linking campus culture and University leadership to outstanding graduation rates.
The UW-La Crosse campus is nestled in a residential area of the City of La Crosse (pop. 52,000) located in western Wisconsin. The area, known as the 7 Rivers Region, is famous for its exceptional natural beauty which includes the Mississippi River on one side, majestic bluffs on the other, and views of rolling farmland and forested valleys in between. Ranked by U.S. News & World Report as one of the top ten “Best Places to Live” in 2009, La Crosse is one of the most scenic places in mid-America. Abundant water, woodlands and varying terrain provide ample opportunities for year-round outdoor recreation. Only a couple of hours from Minneapolis or Madison, La Crosse enjoys the affordability and charm of small town living with larger city benefits. Three colleges, two world-class medical institutions, the La Crosse Symphony Orchestra, a restored nineteenth century downtown business district, and a number of galleries and art centers have made La Crosse a regional center for culture, entertainment, medical care, shopping, sports and recreation.
UW-La Crosse is proud to be an equal opportunity employer. We strive to recruit, develop, and retain the most talented people from a diverse candidate pool, and we encourage applications from persons with varied backgrounds and perspectives. In support of the Wisconsin Veteran Employment Initiative we encourage veterans and veterans with disabilities to explore employment opportunities at UW-La Crosse.
As a prospective UW-La Crosse employee, you have a right to obtain a copy of campus safety and security information (Clery Act) for this institution. You may review this information at http://www.uwlax.edu/Police/Annual-Security-Report/.
Employment will require a criminal background check. A pending criminal charge or conviction will not necessarily disqualify an applicant. In compliance with the Wisconsin Fair Employment Act, UW-La Crosse does not discriminate on the basis of arrest or conviction record.