Student Intake Processor (Temporary)
About Mills College:
Located in the foothills of Oakland, California, in the heart of the San Francisco Bay Area, Mills College is a nationally renowned independent liberal arts college for women with graduate programs for women and men. Since 1852, we've been empowering students to become creative, independent thinkers who take and inspire action. For more information, visit http://www.mills.edu
Reports to: Chief HR Officer
Summary of Position:
Under the direction of the Chief HR Officer, the Student Intake Processor performs a broad range of administrative and technical assistance for a major function of the College: Student Employment processing. The Student Intake Process provides administrative and technical support for the intake and processing of all student hires. As it relates to Student Employment, the Student Intake Processor will handle all data entry, I-9 verification, time-entry maintenance and employment requirement in coordination with the Payroll and Employee Services team. This is a part-time, temporary position of ~20 hours per week and will continue for 3-6 months, with the possibility of extension. The hourly wage is dependent upon experience, ranging from $20 to $25 per hour.
Essential Job Functions:
Maintain oversight of all student employment documentation
Administer student personnel records and the necessary documents for human resources to facilitate payment (payroll)
Data Entry of all student hire paperwork into HRIS system
Facilitate hire process for all Student orientation functions
In coordination with HRIS Administrator, act as point of contact for all student report request(s)
Draft communications for student employees regarding time entry, hours requirements and all employment related matters
Customer Service: Respond to all student employment related inquiries
Document /maintain student hire process and attend relevant meeting/committees as required
In concert with the Employee Service staff, maintain update information on the Employee Service's webpage(s)
Work closely with Payroll on checking reports and alphabetizing and filing documents
Work closely with the Chief HR Officer on special projects/assignments
Other duties as assigned
Required Knowledge, Skills, and Abilities:
1 to 3 years of experience in HR
Ability to maintain accurate attention to detail
A minimum of 1-year data entry and administrative experience
Demonstrated ability to maintain a high level of confidentiality
Advanced knowledge of MS Access and Excel skills
Effective written and verbal communication skills to a range of audiences
Knowledge of higher education preferable
Education and Training:
A Bachelor's Degree is preferable
This position description is not intended to contain a comprehensive list of activities, duties, or responsibilities. Additional duties may be assigned based on business operational needs.
This is a part-time position which requires 3-4 hours a day and will continue for 3-6 months; hourly wage is $20-25 per hour, depending on experience. Mandated benefits, including Social Security, State Disability Insurance, Workers' Compensation, Unemployment Insurance, and sick leave are included.
Mills College does not permit discrimination based on pregnancy, childbirth or related medical conditions, race, religious creed, color, national origin or ancestry, physical or mental disability, medical condition, marital status, age, sex, sexual orientation, or gender identity. For more information on Mills' non-discrimination policy, pleased go to http://www.mills.edu/administration/administrative_offices/policies/nondiscrimination.php.
Please submit your resume, cover letter, and 3 references, along with the Mills online application at:
Review of applicants will begin immediately; applications will be accepted until the position is filled.
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