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Founded in 1899, the University of Washington School of Law is one of the nation's top public law schools; it also enjoys strong private support for leading programs in Asian Law, Global Health, Law & Technology, Tax, and Environmental Law. Located in William H. Gates Hall, a new state-of-the-art facility in vibrant Seattle, the School of Law is also home to the Gates Public Service Scholars program and the Barer Institute for Law and Global Human Services.
The University of Washington School of Law is seeking a full time Manager of Program Operations.
Business Operations Management:
Demonstrate financial leadership in the School providing fiscal and budgetary support to senior leadership, faculty, staff, and student organizations at the Law School.
Independently manage the Finance Office, which is charged with overall fiscal compliance of the administrative and day-to-day management of all budget and fiscal activities in the School.
Assure operational efficiency for the school, including faculty, staff, and students.
Work with university financial offices, including Purchasing, Office of Planning and Budgeting, Travel, Advancement, and the University Treasury Office.
Partner and collaborate with both on-campus and off-campus units.
Perform complex technical fiscal analyses and financial reporting including strategic planning, problem solving, interpreting, reviewing and making recommendations.
Directly support self-sustaining educational programs including LLMs, providing efficient and effective budgetary management.
Supervise 4 5 FTE including recruitment, hiring, training, evaluation and disciplinary action. Develop, manage and direct the work of the finance office, the financial systems and processes, and the flow of financial reporting. Lead, mentor and empower team members and determine day to day direction.
Develop and purpose weekly recurring meetings with the finance staff.
Lead team in Lean Process for review and improvement of work flows.
Budget & Grants Management:
Oversee the administration of state funds, grants and contracts, endowment and gift funds, and other revenues totaling approximately $35 million/direct costs/year.
Provide leadership in the area of finance and budgets for the Law School.
Lead fiscal functions such as analyzing and developing budgets for grants, contracts, state funds and/or program funds, gifts and endowments funds.
Independently lead, develop, and manage financial controls for the school, developing and administering departmental policies for the unit.
Develop and manage new fiscal procedures in line with University standards and policy
Track all department commitments, monitor department expenses, and review current balances.
Correspond with campus units regarding budgets and be responsible for reports and surveys for the University or outside agency inquiries.
Work with the Office of Planning and Budgeting to manage yearly ABB allocations and all associated revenues, expenditures, and taxations.
Manage department self-sustaining budgets, including development of clear policies and procedures regarding contracts and receipt of revenue
Oversee grant preparation and administration. Manage faculty and staff workflow around grants and contracts, specific to budgetary issues.
Work with central offices as needed
Determine allowable, allocable and reasonable expenditures.
Work with and advise those with spending authority in cases where which grant balances are in question, providing options, alternatives and solutions.
Work with principal investigators and financial staff to ensure the timeliness and compliance to both pre-award and post-award management of all grants and contracts.
Develop and maintain comprehensive fiscal record keeping systems across a variety of funding streams (i.e., state, foundation, endowments, grant, gift, etc.).
Developing and manage fiscal support to department-wide functions such as payroll, purchasing, travel reimbursement, time and effort certifications, Procurement Cards, reconciliation, and fiscal planning. Position will have spending and signing authority.
Identify, develop and evaluate financial alternatives and oversee implementation.
Ensure compliance with all University policies and procedures.
Assure management in accord with generally accepted accounting standards (GAAP), as well as Federal and State regulations.
Manage all requests and responses for financial information, including audits.
Design and Implement New Procedures
-Develop, modify, and maintain multiple record keeping and reporting systems for varied and complex sources of funding.
-Independently develop and/or refine procedures for implementation, execution, control and review/audit of fiscal operations. Implement new procedures as needed.
-Independently identify and conduct ongoing review of existing financial procedures and develop new approaches as needed.
Oversee the accountant for the Law Foundation, and develop his/her work plan, responsibilities, reporting requirements and cash flows.
Collaborate with Assistant Dean for Finance and Operations, as well as independently, to identify, research, lead, and delegate special projects as needed.
Prepare teaching/training materials in support of faculty, staff and leadership understanding of finance and budgets.
Current University of Washington employee.
Bachelor's degree in Accounting, Business Management or related field and four or more years of experience in financial and budgetary work in a large, complex institution. Must have interpersonal skills that contribute to a professional, collaborative, service-oriented and responsive work environment.
The incumbent is expected to build strong working relationships within the school, the dean's office, and the University to enable effective collaboration across the institution.
Strong computer skills including but not limited to the Microsoft Office Suite of applications as well as advanced skills in use of MS Excel. Experience interpreting and communicating financial information to all levels in an organization.
Must have the ability to maintain confidentiality and use discretion. Experience working with auditors.
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
Four years experience in financial and budgetary work in an institution of higher education including experience in account management, financial analysis, budget preparation and reporting.
Knowledge of UW systems such as ASTRA, SAGE, myFD, SDB, FIN, PAS.
Ability and willingness to adjust to changing priorities on very short notice as well as the ability to work in a responsive, client based environment.
Licensed CPA, four or more years of experience in financial and budgetary work in a large, complex institution of including experience in account management, financial analysis, budget preparation and reporting.
Two or more years managing a team.