This position supports the Johns Hopkins Department of Pediatrics Residency Training Programs. The primary responsibility of the Medical Training Coordinator is to coordinate and manage the activities of the pediatric residency training program and work in conjunction with the Departments of Medicine, Anesthesia and Medical Genetics to coordinate and manage the recruitment and educational program of trainees in these combined programs. The pediatrics residency training program is an ACGME-accredited training program. This position works with a high degree of independence and responsibility.
Duties and Responsibilities:
Responsibilities may include (but are not limited to):
Coordinating the daily operations of the program. Helping to establish and follow procedures for scheduling of resident rotations, disseminating rotation materials and handouts, trainee, educator and rotation evaluations.
Facilitating recruitment, application screening, interviewing in Residency training programs. This includes but is not limited to:
Downloading ERAS and accessing/prescreening applications.
Scheduling and organizing interviews.
Acting as a representative for JHU and communicating schedules with interview candidates, as well as notifying candidates not offered interviews or positions.
Responsible for scheduling and participating in Pediatrics training and develop orientation schedule and course for new residents and fellows.
Scheduling and participating in the orientation programs for new residents, students, and fellows.
Preparing rotation schedule and tracking and making schedule changes as needed. Communicating the changes with the appropriate individuals. Track number of hours that trainees are working and take the necessary steps to correct any potential problems and inform director of the potential problems.
Provides surveys of residents and physicians to determine level of satisfaction with inpatient and ambulatory care rotations to identify areas of improvement.
Identify nature of problems/conflicts and discusses the matter with the Program Director of program to establish corrective action or program amendments to improve situation.
Attend, maintain outcome minutes and schedule for Program Evaluation Committee meetings.
Complete annual program surveys for FREIDA, GME Track and ACGME WebADS resident information updates.
Collect and provide reporting recruiting statistics, especially related to minority recruitment to the Program Director.
Compile and distribute reports related to individual resident and group performance and attainment of training requirements. Updates online individual resident training portfolios, schedule semi-annual resident adviser meetings and manage documentation of meetings.
Distributes and tracks return of evaluation forms of residents, faculty and education rotations.
Complies information and ensures director sees both positive and negative comments.
Set up online schedule of evaluations of residents, faculty and educational rotations.
Works with Chief Residents to ensure smooth implementation and communication of residents' schedules, educational conferences and special programs.
Serves as the administrator for Electronic Residency Management System and provides technical support for users.
Provides administrative support to the Program Director and Chief Residents and assists the Program Manager as necessary.
Participates in the preparation of ACGME accreditation materials, as well as CLER documents.
Attends and participates in all Program related meetings.
Assists in the planning of and attend joint faculty/resident/fellow departmental educational and social events.
Attends institutional, regional and national Educational Meetings as recommended by Program Director.
Keeps Faculty Program Director up-to-date on program activities.