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The Center for Statistics and the Social Sciences (CSSS) has an outstanding opportunity for a Center Administrator.
The Center for the Statistics and the Social Sciences (CSSS) at the University of Washington aims to enhance statistical analysis of a wide variety of social science data by bringing together an interdisciplinary group of faculty and students who develop, use, and disseminate appropriate statistical methodologies for social science research. CSSS has 5 core faculty members, approximately 100 affiliated faculty members, one classified staff person, and a grants portfolio of over $4 million. The CSSS curriculum includes 25 courses reaching approximately 400 graduate and undergraduate students each year. Founded in 1999, CSSS was the first center in the nation devoted to the intersection of statistics and the social sciences, and remains a leader in this field.
The administrator reports directly to the CSSS Director, and is the business manager and senior administrative support representative who are responsible for the administrative functions, financial management/planning, and operational affairs of the center. The administrator has a comprehensive range of responsibilities, including: strategic planning, financial planning/management, budget development, curricular administration, supervision of classified staff and students, information systems and security, health and safety, compliance with UW and grant/contract policies and procedures, and other unit functions (i.e. payroll, purchasing, personnel, equipment inventory, travel, etc.). Since CSSS is an inter-disciplinary unit, the administrator's duties often involve inter-unit agreements and negotiations.
The successful candidate will be a detail-oriented self-starter who is able to handle a high volume of diverse tasks with accuracy and attention to detail, and is able to multi-task under changing priorities.
Serves in an advisory capacity to the Director. Participates in strategic planning (short-term and long-range) and works with Director to make and support policy decisions, develop and implement systems and procedures to maximize Center resources, and to seek extramural funding for the Center. Provides direct financial management of the Center's operating activities and budget. Performs budget analyses for the unit and affiliated Principal Investigators, and assists with strategic planning and budget goals. Forecasts and track fiscal needs and commitments; tracks and projects revenue and expenditures, and makes recommendations for adjustments. Oversees and reconciles all of the Center's budgets including state funding, discretionary accounts, grants, contracts, and subaccounts on a monthly basis.
Grants/Contracts and Program Management:
Administers all grant applications and funded grants within the Center. Assists core and affiliated faculty with grant proposal development and submission and Human Subject reporting. Coordinates research grants/contracts with outside institutions/organizations and other affiliated UW units. Reconciles all grant budgets on a monthly basis. Manages the Center's internal funding programs, including Small Research grants and Graduate Student Research Presentation and Training Grants.
Oversees and manages day-to-day operations including payroll (faculty, staff, RA/TA appointments, and student helpers), purchasing, travel, equipment inventory, personnel, website, curriculum, ProCard, health and safety issues, information systems, security, etc.; Acts as primary events coordinator for all Center social events and special seminars/lectures; Coordinates the scheduling, notification, and agenda of the Executive Committee, and Center Team meetings. Attends College of Arts & Sciences Social Science Chairs and Administrators meetings, and other business and University/College functions as Business Manager or in place of Director.
Interviews and hires staff (Program Coordinator) and students (webmaster, students, office help), assigns and reviews work, conducts annual performance evaluations and recommends disciplinary action if/when necessary.
| Bachelor's degree in business or related field; |
Experience working at a research university;
Four to five years of management experience in a complex administrative organization with emphasis on budgeting, grants management, fiscal, and personnel management;
Experience with planning, budgeting, personnel, payroll, and grants management systems;
Knowledge of Grants.gov and related federal grant policies (NIH, NSF, etc.) and guidelines/regulations;
Proficiency in MS Word;
Advanced expertise in Excel;
Demonstrated problem solving and analytical skills
Strong written, digital and oral communication skills, including tact, diplomacy, and discretion
Ability to work independently, professionally, and proactively with a high degree of reliability and accuracy
Demonstrated collaborative work style and ability to work well in a diverse workplace of faculty, staff, and students
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
Appointment to this position is contingent upon obtaining satisfactory results from a criminal background check
The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Criminal Conviction History, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select Apply to this position. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your My Jobs page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.