General DescriptionDepartment: Chairman's Office Monday-Friday 8:30a.m.-5:00p.m. 37.5 hrs.
Financial Analyst leads the budgeting and finance activities for the Division of Occupational Medicine. Assists in the development of the annual Departmental budget and projection. Responsible for assisting in control of established budgets by overseeing loading of budget (in concert with the Sr. Financial Manager), reconciling budget information and changes, and extracting and analyzing financial data to assist in management of the Department's JHU & JHH operations as well as the Division of Occupational Medicine. Generates monthly financial reports and monitors revenues and expenditures (for various business lines, including, but not limited to designated and discretionary funds, affiliated institution funds, general funds, etc.) against budget for the Division of Occupational Medicine and any other as requested. Performs comprehensive financial analysis relating to business to improve Departmental financial effectiveness and compliance with JHU, JHH and/or agency regulations and restrictions. This position reports to the Sr. Financial Manager with a reporting line to the Associate Administrator of Operations and Administration, Department of Medicine and is accountable to the Assistant Director COEH, SOM DOM Occupational Health.
Essential Job Functions:
Financial Management: * Develop and assist in developing business plans for revenue enhancement or new lines of business. * Evaluate the financial performance of existing programs and create financial performance reports. * Develop financial proposals for programs as needed. * Manage and oversee the Division's Control Salary balance. Provide reports each payroll period to leadership. Work to properly reduce control salary balances and identify and resolve (or work with others to resolve) barriers to reducing control salary balances. * Prepare and maintain/update interentity agreements (IEAs). Assist in year-end reconciliation of IEAs, as needed. * Assist with preparation of major capital proposals, as needed. * Assist in the preparation of monthly financial transactions such as KB15N's, accruals, journal entries, and non-payroll cost transfers within the Department; serve as backup to Budget Analyst. * Prepare and process payroll documents needed to reduce control salary within designated areas assigned. * Work on special projects as required.
Financial Analysis: * Perform analysis on budget performance for Clinical and All Funds, investigate variances, provides justification, and communicates to leaders as requested. * Prepare reports (ongoing and ad hoc) for performance management monitoring. * Assist in researching expense and volume variances. * Seek to resolve any expense posting errors and communicate proper expense allocation as needed. * Complete monthly reconciliation for the Division accounts (and other designated accounts/programs, as specified). * Analyze budget patterns and project expenditures for the Division (and other designated accounts/programs, as specified). * Monitor revenues and expenditures throughout the budgetary period and identify and communicate (via monthly meetings) over expenditures to appropriate administrative leaders. * Conduct variance analysis (and other designated accounts/programs, as specified) within the Department. Analyze variances through MedVitals, SAP or other applicable financial reporting system. * Define problems, collect data, establish facts and draw conclusions with direction (as necessary) from others. Must be able to interpret technical and detailed guidelines, policies and procedures, as well as explain or describe moderately complex information and presentation materials.
Financial Planning: * Assist in the preparation and distribution of the Department's JHH and JHU budget and reprojection templates. * Assist in preparation of Department's annual operating budget. * Coordinates seasonalization and MedVitals budget load for JHU. * Assist in the development of the JHH budget, both volumes and expenses. * Responsible for completing both the annual reprojection and budget file for Occupational Medicine. * Coordinate the creation of inter-entity agreement budgets for each fiscal year as needed.
Financial Reporting: * Extract financial data from various accounting and information systems and perform financial and cost accounting analysis of data * Use Datamart (via MS Access) to obtain patient, billing and cost data for use in financial and operational analysis. * Assist in updating/preparing Departmental dashboard and executive summary. * As assigned, generate and distribute monthly reports and create new reports to improve monitoring of revenues/expenses within the Department. * Ensure expenditures for budgets are monitored and reports are prepared to maintain balanced accounts. * Work requires analytical competency in order to gather and interpret data, as well as proficiency with financial reporting systems to build reports. * Reconcile expenses posted to appropriate Pcard accounts.
Other: * Reconcile division's telephone charges, delivery charges, copy machine charges and other charges/invoices. * Perform cost transfers as needed to balance budgets and accounts. * Serve as backup for the preparation and processing of online check requests, eforms, shopping carts, travel reimbursements, employee reimbursements, purchase orders, check deposits and gift donations. * Responsible for accurate data entry.