Under general supervision of a manager, using moderate to considerable skills for this series, provide responsible administrative and technical clerical support to assigned department; and perform other related duties as assigned. May exercise functional supervision over assigned lower level clerical support personnel, contractors or student workers.
Examples of Duties/Essential Functions: Duties/essential functions may include, but not be limited to, the following: Serve as the primary administrative support to a department; provide workflow and office coordination of assigned department; coordinate logistical support for assigned department such as setting up meetings, reserving rooms, delivery of materials, etc.; develop and coordinate the distribution of department materials, brochures and other written material; maintain and update web pages for assigned department; provide technical clerical support to assigned department and various committees, prepare agendas, maintain records, prepare minutes, schedule facilities, etc.; answer questions and disseminate information on assigned department services to the public, other colleges, etc.; assist in the implementation of department goals, objectives, strategies and work plans; establish schedules and methods for monitoring administrative activities; implement department, college and District policies and procedures; assist in the evaluation of operations and activities of assigned responsibilities including recommending improvements and modifications; prepare various reports on operations and activities; participate in budget preparation and administration including preparing cost estimates for budget recommendations; monitor and control expenditures; prepare purchase requisitions, order supplies and materials, and maintain files and records; ensure that records pertaining to assigned department are properly maintained; may prepare and/or coordinate reports, presentations, statistical reports, and other documents; proofread for accuracy, correct form, content and proper English usage; may maintain databases for assigned department; investigate complaints and recommend corrective actions as necessary to resolve complaints; may travel to other sites and meetings; build and maintain positive working relationships with co-workers, other District employees and the public using principles of good customer service; performs other related duties as assigned
Minimum Qualifications: Education/Experience: Equivalent to the completion of an AA/AS degree from an accredited college with major course work in business, organizational development, public administration, finance or a related field. Experience: Equivalent to at least three (3) years of progressively responsible full-time administrative support work experience in office administration, including at least two years performing technical administrative support functions, A valid Class C California Drivers License.
Knowledge Of: Methods, techniques and procedures used in the planning, development and delivery of an administrative program; principles and practices for implementing administrative activities, program budget development and monitoring; pertinent District, department, program, local, state and federal laws, rules, regulations, policies and procedures; English usage, spelling, grammar and punctuation; modern office practices and procedures and equipment such as computers and printers; typical modern office computer software programs such as word processing, spreadsheets, presentation programs and databases; report and presentation writing; principles and practices of record keeping, assigning and reviewing the work of others; business mathematics and simple statistics.
Ability To: Independently perform assigned administrative duties with speed and accuracy, communicate effectively both orally and in writing in an office environment; organize and implement administrative activities; learn and understand all aspects of the assigned department; learn, accurately interpret and explain pertinent District, department, local, state and federal laws, rules, regulations, policies and procedures; analyze work papers, reports and special projects; identify and interpret technical and numerical information; observe and problem-solve operational and technical issues; assist in the development and monitoring of an assigned department budget; develop and recommend policies and procedures related to assigned operations; develop and recommend goals and objectives in support of assigned department mission; effectively operate modern office equipment including computers and related software; type accurately on a keyboard at the rate of 50 net words per minute; compile moderately complex information, maintain department records, and prepare a variety of reports; analyze situations quickly and objectively and determine proper course of action; plan, organize and schedule priorities in the department office; establish and maintain effective working relationships with those contacted in the course of work.
Strong communication skills both verbally and in writing. Capability and flexibility to successfully coordinate and prioritize complex short-term and long-term projects with multiple components and shifting deadlines. Significant ability with the MS Office Suite, especially Word, Excel and Access including the capacity to create database queries and import/export data between multiple programs. Experience supporting the coordination of events and activities including working with scheduling, vendors, contracts, transportation, catering, travel/lodging, and marketing. Ability to communicate and work effectively with students, faculty, staff, and community members of diverse backgrounds, cultures, languages, and abilities. Ability to thrive in a high-energy work environment with significant student and faculty interactions Familiarity with the wide range of academic and student services available in a higher education setting.
Special Instructions: Los Medanos College (LMC) is seeking a part-time Administrative Assistant to support the Honors Program. Under the purview of the Dean of Student Success, and working closely with the Honors Program Director, the Honors Faculty, and the more than 200 students involved in the program, this position supports the day-to-day activities of the program and its facility (the Honors Center). Key responsibilities of the position include maintaining all student records and the Honors program database, event planning, assisting with recruitment & admission processes, processing invoices and timecards, and supporting the Honors Club and Faculty with their campus initiatives. The position also serves as a first point of contact for inquiries from potential new Honors Students and for visitors to the Honors Center.THIS POSITION REQUIRES A TYPING SPEED OF 50 NET WPM. A VALID TYPING CERTIFICATE ISSUED WITHIN THE PAST 12 MONTHS FROM AN EMPLOYMENT AGENCY OR BUSINESS SCHOOL MUST BE SUBMITTED WITH YOUR APPLICATION. INTERNET TYPING TESTS ARE NOT VALID AND WILL NOT BE CONSIDERED. FOR TYPING CERTIFICATE INSTRUCTIONS, PLEASE COPY AND PASTE THE LINK BELOW. http://www.4cd.edu/career/docs/typing%20test.pdfNote: New employees will be placed at the first step which is $1,971.50 per month. Based on current salary placement guidelines, all step increases for which an employee becomes eligible shall take place on July 1st of each fiscal year. These increases will occur, on an annual basis, until the maximum step of $2,401.50 per month is reached on the salary schedule.
The Contra Costa Community College District does not discriminate against any applicant for employment on the basis of race, religion, color, national origin, ancestry, physical or mental disability, medical condition, marital status, age, sex, or sexual orientation. This prohibition against unlawful discrimination extends to any person who is perceived to have any of the above characteristics or who is associated with someone who has, or who is perceived to have, any of those characteristics.
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About the DistrictThe mission of the Contra Costa Community College District is to transform lives by providing outstanding learning opportunities that nurture and empower all students to achieve their educational goals. The dedicated faculty, classified professionals and administrators in the District are committed to core values and action that promote excellence in learning and equitable studen...t success. The District is committed to hiring and developing a diverse staff that understands that cultural diversity in the academic environment promotes academic excellence; fosters cultural, racial and human understanding; provides positive role models for all students; and creates an inclusive and supportive educational work environment for its students, employees, and the community it serves. Located in Contra Costa County, in the beautiful and diverse San Francisco East Bay area, the District serves the 1 million residents of the County through education, business partnerships and service in the community. The District first opened its doors in 1949 and is the second oldest and eighth largest multi-college community college district in California. The District consists of three colleges and two centers; Contra Costa College in San Pablo; Diablo Valley College in Pleasant Hill; Los Medanos College in Pittsburg; and the centers in Brentwood and San Ramon. The District Office located in downtown Martinez, supports the mission and functions of the colleges. As evidenced by the rich diversity in Contra Costa County, the District enrolls a highly diverse student population. Serving over 35,000 students a term, in fall 2014 the demographic make-up of the students was 11% Black/African American; 16% Asian/Pacific Islander; 30% Hispanic/Latino; 31% White/Caucasian; and 13% Other. The District actively encourages a diverse pool of applicants to serve the dynamic student population and work collaboratively with existing colleagues that are equally dynamic and diverse. Contra Costa CollegeContra Costa College is a dynamic, comprehensive community college with a diverse student population. The institution has served the communities of West Contra Costa County for more than 59 years. Most of the 8,500-plus students who attend the college come from local communities, but many also come from neighboring communities and from countries throughout the world. The college offers certificates and degree programs in 70 areas. It prepares students for immediate employment and for transfer to four-year colleges and universities. Faculty and staff are proud to be affiliated with an institution that has a tradition of excellence and a reputation for educating students to live and work in a diverse global environment. Diablo Valley CollegeDVC is committed to increasing student success. The college has distinguished itself as one of the nation’s most successful community colleges by offering incomparable transfer opportunities and exceptional career-technical programs. In both Pleasant Hill and San Ramon, a diverse student body engages with high-quality instruction and support services designed for excellence and equity in student learning. DVC’s career-technical programs keep pace with emerging technologies and skill requirements, while unparalleled transfer programs prepare students to be successful in four-year colleges and universities. DVC continuously ranks among the top transfer pathways to UC Berkeley. Los Medanos CollegeLos Medanos College, opened in 1974, is the newest campus of the Contra Costa Community College District. The college prepares students to excel and succeed economically, socially and intellectually in an innovative, engaging and supportive learning environment. LMC provides quality programs and state-of-the-art facilities to serve the needs of a rapidly-growing and changing East County while enhancing the quality of life of the diverse communities it serves. Los Medanos College is known for its transferable general education program and career technical programs strongly connected with local business and industry. The college serves approximately 10,000 students.